Office Administrator

1 month ago


Cambridge, United Kingdom Dr. Reddy's Laboratories Full time

Company Overview:

Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines because Good Health Can’t Wait.


Location: Dr. Reddy’s (UK) Ltd, Cambridge (UK)


Main tasks:

General duties for all site functions:

  • Visitor management – manage the front desk, greeting visitors, managing the visitors book, issusing visitor badges and coordinating with local contact
  • Maintain contractors / deliveries and direct accordingly including permit to work issuing
  • Answer main telephone and directing calls
  • Maintain both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit. Be responsible for making sure the daily outgoing post is franked and collected.
  • Organise booking of couriers
  • Organise booking of taxis when required
  • Maintain stationery supplies and ordering system
  • Organise lunches / refreshments and book outside catering as and when required
  • Book travel and stay for all employees as required
  • Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
  • Arrange accommodation and transportation for visitors to Cambridge
  • Assist Operations Manager in Operations / Facilities administration


Administrative suport for other entities

  • Maintain the SAP system for purchase order requests, including raising PO’s, non-PO invoices, booking in goods receipt or QA testing services, dealing with queries, submitting invoices to Finance, assisting with invoice queries through to liaison with suppliers and Dr Reddy’s India Office.
  • Admin support for employees as and when required
  • Including support for home based employees, to include PAT testing, IT equipment and any furniture, stationery, ink cartridge replacements
  • Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes
  • Distribute as appropriate external post received at Cambridge to home based employees


Requirements:

  • Experience with SAP would be an asset
  • Administrative Skills
  • Excellent verbal and written communication skills
  • Technical Proficiency
  • Customer Service Orientation
  • Multitasking Ability
  • Attention to Detail: Ensuring accuracy in tasks like franking mail, booking couriers, and maintaining office supplies.
  • Problem-Solving Skills
  • Flexibility and Adaptability



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