Executive Assistant to Managing Director

2 months ago

Loughton, United Kingdom Higgins Group Full time

About the role

  • We are looking to recruit an Executive Assistant to the Managing Director to join our friendly team at Higgins Partnerships Plc based in Loughton, Essex.
  • This will be a fantastic opportunity for an individual with proven experience in a similar role, desirably within the construction industry
  • The purpose of this role is to Provide administrative support to the Managing Director, Commercial Director, Regional Directors, and Regional Project Teams, with tasks such as diary management and arranging internal / external meetings.
  • A vital part of this role include collating, processing and distributing all documentation for monthly Regional Review meetings and Board Reports, as well as producing and distributing the monthly Regional Review Meeting Minutes. Additionally, collating and processing RAG reports, and Operating Statements from the Regional Directors to produce Partnership Board Report ready for distribution to the managing director.
  • Key functions of the role will include processing invoices and raise orders for submittal to the account departments, collating monthly regional staff allocations and staff monthly expenses claims for submittal to the Payroll Department.
  • The role will also include receiving PRM monthly reports and record accordingly in the appropriate folder. As well as monitoring and updating the Contracts in Progress document and update the Site Address and Telephone List, uploading this to our document management system and distribute to other departments.
  • The individual will be expected to assist the Legal Services and Completed Contracts team with input into Bonds records, Completed Costs records etc.

Other aspects of the role and tasks include:

  • Record submission of Asta Programmes received from Regional Project Teams and provide updates on a weekly basis and file in appropriate project folders.
  • Process Retention Releases as and when required.
  • Monitoring adherence to Contracting Department procedures.
  • Assist with the audit process including collating the required financial information ready for financial audits
  • Ad Hoc tasks

About you

  • We are looking for an individual who has the ability to priorities and manage time effectively, demonstrates initiative and who ideally has experience in the construction industry
  • Upon a successful application, we will ensure you are equipped for success with the company. We will also be happy to discuss your future training and development needs.

To succeed in this role, you will bring with you the following skill set:

  • Methodical attitude
  • Enthusiastic, reliable, and self-motivated
  • Good level of IT skills and communication skills
  • Adaptable and flexible to new tasks
  • Able to work with initiative whilst prioritising and managing time effectively.
  • Ability to work confidentially
  • Team player

What we can offer you:

  • 26 days holidays plus bank holidays and additional days for long service
  • Contributory pension scheme
  • Life assurance
  • Private medical
  • Access to discounts, savings, and benefits
  • Cycle to Work Scheme
  • 'Dressdown’ Fridays
  • Flexible working opportunities

About Higgins

  • We are a high-profile family-owned Essex based developer, operating in London and the Home Counties - a market leader in urban regeneration, residential, social housing, and education.
  • We are proud of the steps we have taken to make Higgins Group an equal, diverse, and inclusive workplace, and we believe our employees are important in helping our initiatives go further. With the ED&I network we have set up we trust that we can make a great impact on how we work, how we can continue to improve our policies, and how we can keep sculpting Higgins initiatives.
  • We are committed to the health, safety, and wellbeing of all our employees which is why we are devoted to advocating initiatives such as mental health campaigns and mental health first aid programmes.
  • We believe in supporting our employees through celebrating events such as Pride Month and Black History Month; as well as schemes such as our Higgins Rewards portal, Value Awards, Management Trainee Programme, and various training opportunities we have in place.
  • We are constantly making active efforts to make sure we have the right principles in place and are proud to say that we have achieved We Invest in People silver accreditation.
  • We have formed strong partnerships with charities and organisations who align with our core values, harnessing specialist skills and talent to achieve our mutual objectives. A list of our memberships and partnerships can be found on our website.

We are an equal opportunity employer.

Benefits:

  • Canteen
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free parking
  • On-site parking
  • Private medical insurance
  • Sick pay

Schedule:

Monday to Friday

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