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Commercial Assistant

2 months ago

Horley, United Kingdom Fawkes and Reece Full time

Commercial AssistantPermanent RoleBased by Gatwick30-35kMust Drive

My client is currently looking to recruit someone to join their business to assist with all elements of Commercial Assistant, document control, administration.

Ideal candidates will live in the Gatwick area and be experienced enough to hit the ground runningSalary is up to £35,000 depending on experience.Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements
  • Manage document control systems, ensuring accurate storage and organisation of project documentation.
  • Oversee health and safety documentation, including method statements and toolbox talks.
  • Assist in procurement of materials and plant equipment, tracking deliveries and collections.
  • Support the Business Development team in the creation and preparation of bids and proposal
  • Processing, tracking and storage of sub-contract documentation (authorisation forms / executed sub-contracts / Variation Forms / Final Account Statements)
  • Processing of subcontractor retention releases.