Project Administrator
2 weeks ago
We are looking for an experienced Project Coordinator to Join our Telecoms team based in Luton. As a Project Administrator you will play a crucial role in supporting project teams by providing administrative assistance and ensuring the smooth operation of project activities. You will be responsible for maintaining project documentation coordinating meetings and assisting with communication among team members and stakeholders.
Responsibilities
- Maintain and organize project documentation including project plans schedules budgets contracts and other projectrelated materials.
- Ensure that project documents are accurate uptodate and accessible to project team members and stakeholders as needed.
- Assist in the preparation and distribution of project reports presentations and other documentation as required.
- Schedule and coordinate project meetings workshops and presentations including booking meeting rooms sending invitations and preparing meeting agendas and materials.
- Record meeting minutes action items and decisions made during meetings and distribute them to relevant stakeholders in a timely manner.
- Follow up on action items and deadlines to ensure that tasks are completed on time and within scope.
- Assist in facilitating communication among project team members and stakeholders including responding to inquiries forwarding messages and relaying information as needed.
- Maintain contact lists distribution lists and communication channels to ensure effective communication flow throughout the project lifecycle.
- Monitor project communication platforms (e.g. email project management software) for incoming messages updates and notifications and ensure that they are addressed promptly.
- Assist in managing project resources including personnel equipment and materials by tracking availability utilisation and allocation.
- Coordinate with vendors suppliers and subcontractors to procure goods and services required for project activities and maintain accurate records of purchases and expenses.
- Assist in maintaining project budgets tracking expenditures and preparing financial reports as required.
- Support project managers in implementing quality management processes and procedures to ensure that project deliverables meet the required quality standards and specifications.
- Assist in conducting regular reviews inspections and audits to monitor project performance and compliance with regulatory requirements and industry best practices.
- Document lessons learned and best practices for future reference and continuous
Skills & Experience
- Bachelors degree in business administration Project Management or related field.
- Proven experience in project administration coordination or related role preferably within the relevant industry.
- Strong organisational skills attention to detail and ability to manage multiple tasks and priorities simultaneously.
- Excellent communication and interpersonal skills with the ability to effectively communicate with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and project management software.
- Knowledge of project management methodologies (e.g. Agile Waterfall) and best practices.
Company Information:
Established in 1994 OCU Group is one of the fastest growing utility engineering contractors in the UK with a long successful track record in delivering customerfocused civil engineering solutions.
Working directly with many of the countrys leading bluechip power water telecoms and rail clients we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice.
We choose to be successful.
We are OCU One Company United.
We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.
-
Project Administrator
1 month ago
Luton, Luton, United Kingdom Opals Group Full timeWe are seeking a highly organized and detail-oriented Telecoms Project Coordinator to join our team in Luton.The successful candidate will play a key role in supporting project teams by providing administrative assistance and ensuring the smooth operation of project activities. Key responsibilities include maintaining project documentation, coordinating...
-
Project Administrator
2 weeks ago
Luton, United Kingdom OCU Full timeWe are looking for an experienced Project Coordinator to Join our Telecoms team based in Luton. As a Project Administrator you will play a crucial role in supporting project teams by providing administrative assistance and ensuring the smooth operation of project activities. You will be responsible for maintaining project documentation coordinating meetings...
-
Project Assistant
1 week ago
Luton, Luton, United Kingdom Aylesbury Full timeJob Summary:We are looking for an experienced and proactive Office Administrator to support our expanding team with document control, Health & Safety (H&S) support, procurement, and general office administration.Key Duties:Scan invoices to the accounts team.Order and manage office supplies, equipment, and inventory to ensure the smooth running of office...
-
Administrator
7 months ago
Luton, United Kingdom Churchill Service Solutions Full timeWe are looking for a strong **Administrator** to join our **HR** team based in Luton. Ideally you'll be keen to learn, equipped with very strong IT administration skills. At Churchill, doing right is at the heart of our values. This is why we will provide you with all the tools, training, support and resources that you need to develop in your career. As a...
-
Administrative Assistant
1 week ago
Luton, Luton, United Kingdom OCU Full timeAs a key member of our Telecoms team in Luton, we are looking for an experienced Administrative Assistant to provide high-quality administrative support.About the Role:Support project managers in implementing quality management processes and procedures.Coordinate with vendors, suppliers, and subcontractors to procure goods and services required for project...
-
Administrative Support Specialist
1 week ago
Luton, Luton, United Kingdom Aylesbury Full timeJob SummaryWe are seeking an organised and enthusiastic Office Admin Support professional to assist with document control, Health & Safety (H&S) support, procurement and general office administration.A well-established construction company based in Aylesbury is looking for a skilled and detail-oriented individual to join their team as an Administrative...
-
Regional Administrator
6 months ago
Luton, United Kingdom Radish Catering Full time**Regional Administrator - Contract Catering Company - Exciting opportunity!** **B**ased in Luton - Hybrid Role (Work from Home 2 days a week) We are a leading service provider and due to our ambitious expansion plans we are looking to recruit enthusiastic, capable people to support a team of field based Operations Managers to produce maximum return from...
-
Sales Administrator
6 months ago
Luton, United Kingdom Rhodium Consulting Limited Full time**Sales Administrator** We have a new opportunity to join a successful, leading company who distribute electrical products. They are recruiting for a Sales Administrator to support the Sales Managers. The role: - Identify project opportunities by utilizing the Barbour ABI Tool - Qualify leads into prospects for Sales Managers to target - Manage quotation...
-
Office Administrator
7 months ago
Luton, United Kingdom Palehouse Building Company Limited Full time**About us** Palehouse Commercial Interiors Nationwide Fitout and Maintenance Company Job description Nationwide Maintenance Company is looking for an experienced Office Administrator to join the team. The company based in the office in Luton The work is to be started ASAP. FLEXIBLE WORKING HOURS 24 hours per week Main responsibilities: - Raising...
-
Construction Projects Coordinator
1 week ago
Luton, Luton, United Kingdom Aylesbury Full timeKey ResponsibilitiesWe are seeking a highly motivated and detail-oriented Construction Projects Coordinator to join our team in Aylesbury. As a Construction Projects Coordinator, you will be responsible for managing project-related documents, ensuring version control and document compliance, and assisting project teams with document preparation and...
-
Operations Administrator
6 months ago
Luton, United Kingdom West Coast MEP Ltd Full timeWest Coast MEP are currently recruiting an operations administrator. In this role you will; - Assist the Project managers/ Directors with general admin duties - Manage Subcontractor recruitment and Timesheets - Manage and monitor staff training and qualifications. - Keep up to date accreditations and compliance where necessary - Manage fleet vehicles -...
-
Project Coordinator
1 week ago
Luton, Luton, United Kingdom OCU Full timeWe are seeking an experienced Project Coordinator to support our Telecoms team in Luton. This role involves providing administrative assistance and ensuring the smooth operation of project activities.Key Responsibilities:Maintain and organize project documentation, including project plans, schedules, budgets, and contracts.Ensure project documents are...
-
Telecoms Project Coordinator
1 month ago
Luton, Luton, United Kingdom Opals Group Full timeWe are looking for an experienced Financial Management Specialist to join our team in Luton.In this role, you will play a key part in supporting project managers in implementing quality management processes and procedures to ensure that project deliverables meet the required quality standards and specifications.Key Responsibilities:Maintain and track project...
-
Office Administrator
7 months ago
Luton, United Kingdom Green Bridge Community Housing Full time**Full Job Description** **Key Responsibilities**: - Responding to queries promptly and professionally - Liaising with other organisations/Landlords - Welcoming and assisting visitors - Performing data entry tasks accurately and efficiently - Scheduling appointments and arranging meetings efficiently - Drafting and reviewing letters and documents -...
-
Office Administrator
1 week ago
Luton, Luton, United Kingdom Aylesbury Full timeAbout the RoleThis exciting opportunity has arisen for an experienced Office Administrator to join our team in Aylesbury. As an Office Administrator - Document Control, you will play a key role in maintaining accurate and up-to-date records, implementing and maintaining document control procedures, and supporting project teams with document preparation and...
-
Receptionist/administrator
6 months ago
Luton, United Kingdom APCOA PARKING (UK) LTD Full time**The Role**: **Office Receptionist /Administrator - Luton Airport - Full Time or part-time considered - 30 - 40 Hours Per Week - £26,013.31 Per Annum (pro-rata for part-time)** Are you a team player? Are you an organised individual? Do you have great communication skills? If you answered yes, then this may be an exciting opportunity for you to join our...
-
Receptionist/administrator
6 months ago
Luton, United Kingdom Apcoa Full time**The Role**: **Office Receptionist /Administrator - Luton Airport - Full Time - 40 Hours Per Week - **£26,013.31 Per Annum** Are you a team player? Are you an organised individual? Do you have great communication skills? If **YES** then this may be an exciting opportunity for you to join our Administration Team at Luton Airport **What you will do**: -...
-
Sales Administrator
1 month ago
Luton, United Kingdom COREcruitment Ltd Full timeJob Description Sales Administrator, Luton / Oxford , £30,000! Sales Administrator Location: Luton / Oxford Salary: £30,000 COREcruitment is working with a FMCG company based in Oxfordshire! They are looking for a Sales Administrator to join their team! This is a great opportunity to join a growing business. As the Sales Administrator, you will...
-
Sales Administrator
2 months ago
Luton, United Kingdom COREcruitment Ltd Full timeSales Administrator, Luton / Oxford , £30,000!Sales AdministratorLocation: Luton / Oxford Salary: £30,000COREcruitment is working with a FMCG company based in Oxfordshire! They are looking for a Sales Administrator to join their team! This is a great opportunity to join a growing business. As the Sales Administrator, you will support our sales and...
-
Office Administrator
6 months ago
Luton, United Kingdom Green Bridge Community Housing Full time**Full Job Description** **Key Responsibilities**: - Responding to queries promptly and professionally - Liaising with other organisations/Landlords - Welcoming and assisting visitors - Performing data entry tasks accurately and efficiently - Scheduling appointments and arranging meetings efficiently - Drafting and reviewing letters and documents -...