HR & Payroll Coordinator

4 days ago

Milton Keynes, United Kingdom Ideal Personnel and Recruitment Solutions Remote Work Freelance Full time

Our client operates within the professional services environment and has a full time vacancy for a HR & Payroll Coordinator, providing maternity cover, expected to last till end October 2025.

Key knowledge areas

Essential:

  • Previous experience as a HR Advisor or HR Officer
  • Ability to accurately process payroll for an external provider and co-ordinate monthly payroll activities and reporting
  • A thorough knowledge of HR Laws and Procedures
  • Ability to work accurately and in a timely manner meeting all deadlines
  • Ability to use own initiative and capable of working unsupervised
  • A thorough knowledge of HR systems
  • Knowledge and management of benefit systems

The Role

To assist the HR Manager with the implementation of the strategy for HR management and development.

• Provide general administrative support to the HR Manager. This will include preparing all internal and external HR correspondence, recruitment, contractual and payroll documentation.

• To effectively advise managers and employees on all policies, procedures, and legislative changes.

• To prepare a regular HR Update for the firm’s monthly newsletter.

• To assist with the co-ordination and implementation of all formal and informal meetings such as probationary reviews, disciplinary meetings, grievance meetings, redundancy meetings, flexible working meetings, mediation meetings, exit interviews and maternity meetings etc.

• To be responsible for all payroll administration on a monthly basis ensuring the payroll is processed

accurately each month. This will involve working effectively with our external payroll provider.

• To accurately complete a monthly payroll reconciliation for Accounts reporting.

• To assist with the administration of the Performance Management Programme and follow up of completed reviews within required timescales.

• Take responsibility for managing the Apprenticeship Scheme and preparing monthly reporting for the HR Manager regarding progress.

• To maintain accurate records on the HR System (HiBob).

• To assist the HR Manager with the administration of all of the firm’s benefit schemes. This will also involve assisting with the production of P11Ds for employees and Principals and arranging the payment of Class 1A National

Insurance Contributions.

• To maintain accurate and up to date electronic filing of all records.

• To record, monitor, administer and report on information such as headcount, DE&I, absence, costs,

sickness, holidays etc for the purpose of ensuring that records are produced accurately and timely as well as for internal reporting and payroll reporting purposes.

• Accurately prepare new starter documentation for the HR Manager.

• To take responsibility for booking and co-ordinating all training activity for teams in addition to induction training.

• Responsibility for coding invoices and checking the amount spent against all HR related budgets for

authorisation by the HR Manager.

• General administration of the Conveyancing Quality Scheme (CQS).

• Attending to all administration related to staff leaving the firm (using Leaver Checklist) and updating

relevant records.

• To review and recommend improvements to current HR systems, processes, policies and procedures and subsequent implementation.

• To be responsible for referring, as far as possible, all IT problems within the HR team to the IT Team and escalated to IT Director if necessary.

• To be proactive in supporting any and all other HR related activities showing a "Can do" attitude at all times.

• Familiar with Microsoft Applications (Word, Excel, Powerpoint, Outlook).

Work Experience Placements / Vacation Placement Scheme

To reply to all requests for work experience placements;

To co-ordinate the firm’s work experience programme ensuring that placements are effectively arranged with all teams concerned;

To ensure that all teams adhere to the firm’s policy on work experience placements and report to the HR Manager if necessary.

To ensure that all necessary administration and correspondence associated with these placements is effectively prepared and completed;

To be responsible for the firm’s Vacation Placement Scheme ensuring that all suitable candidates are selected and placements are effectively arranged with teams.

To attend school / university recruitment fairs / careers days as and when required by the HR Manager.

Recruitment

To liaise with recruitment agencies regarding the sourcing and placement of people ensuring that good recruitment terms are always negotiated for the firm.

To assist with advertising all job roles and utilising/co-ordinating other recruitment methods such as job boards, publications, website, Facebook and Twitter account (in conjunction with the Marketing team) ensuring that effective terms are always negotiated.

To be responsible for the preparation of all administration associated with the recruitment process.

Take responsibility for managing the Graduate Recruitment programme including but not limited to organising attendance at career fairs, advertising, shortlisting and arranging and conducting interviews and assessments.

Setting, marking and providing results for all recruitment selection testing.

Requirements

Proven track record in an HR role

Ability to be pro-active in driving the HR Strategy of the firm

Well developed communication, organisational and team working skills

Ability to be assertive with a friendly approach

Ability to work unsupervised and on own initiative

Minimum part CIPD qualified or recently qualified and looking for the next step in your HR career

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.

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