Project Coordinator

3 weeks ago

Crawley, United Kingdom Volution Ventilation UK Limited Full time

Reporting to: National Supply & Install Projects ManagerLocation: CrawleyHours of work: Mon - Thur: 8.45am - 4.55pm, Fri: 8.45am - 4.25pmSalary: £23k - £25k, negotiable depending on experience, plus company benefits.

Vent-Axia, part of Volution Group plc, improves the indoor environment by providing ventilation solutions across the Residential and Commercial New Build, Repair and Maintenance segments of the UK Construction market with a focus in Private and Public housing, New Build developments and Commercial and Industrial buildings.

Job Profile:

As the Project Co-ordinator, you will be responsible for supporting the Projects Team leader and National Supply & Install Projects Manager.

You’ll take responsibility for the management of projects call off’s & administration, to ensure that everything is in place for ventilation installation projects to run smoothly and profitably.

You have strong organizational & time management skills, communications skills; verbal and written, and excellent customer service and stakeholder skills to ensure projects are delivered on time.

Technical knowledge is desirable but not essential. You will be comfortable working in a fast-paced environment juggling several tasks at the same time maintaining accuracy and quality. You’ll have excellent knowledge of Microsoft Office including Excel.

As a Project Co-ordinator your responsibilities will include:

  • Ensure all necessary digital paperwork & orders are in place for projects prior to commencement, and on completion of the project.
  • Ensure sub-contractors have a full set of drawings, health & safety documents and all relevant information required to commence the installation.
  • Ensure all site material delivery requests are acted on according to procedures, and orders placed on Epicor system, and in the plot log, ready for despatch.
  • Review all shipping notifications & advise sub-contractors of any items not dispatched.
  • Identify any potential problems regarding materials and labour requirements throughout each project.
  • Identify any potential site issues and arrange a visit by the Installation Manager to resolve.
  • Understand how to read design drawings which will be covered as part of the training for the role.
  • Process the purchase orders & assist with the sub-contractors’ invoices to ensure they are submitted to the finance department as required.

To be successful in this role you will need:

  • Excellent communication skills, at all levels; written and verbal.
  • Proven ability to meet deadlines.
  • High level skills in planning, analysis, prioritization, and co-ordination.
  • Some experience in project coordination desirable.
  • Excellent organisational skills with the ability to multitask and prioritise workload effectively.
  • Ability to gather and document requirements accurately from stakeholders.
  • Work effectively within a team, fostering a collaborative work environment.
  • To apply standard operating procedures (SOP’s) and processes.
  • Confident in making decisions under-pressure.
  • To be able to multi-task in a fast-paced environment.
  • Good skills in MS Excel, MS Word, MS Outlook & Microsoft 365.
  • Knowledge of construction industry & good commercial awareness will be of benefit.

What we can offer you:

  • Competitive salary depending on experience.
  • Annual leave - 25 days and bank holidays
  • Pension - auto-enrolment after 3 months of service
  • Employee Assistance Programme - Health Assured Wisdom
  • Boost Works discount and cash back platform - retailers, electronics, cinema and more
  • Employee Referral Scheme - Receive up to £500
  • Volution Values Quarterly Awards - Receive £100 if nominated
  • The opportunity for career development and advancement will be significant.

Equal opportunities: All current employees and potential employees are provided equal employment opportunities by Volution Group Plc

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