Committee Operations Assistant
2 weeks ago
Job Title: Committee Operations Assistant
Location: Hybrid (London)
Salary: £30,000
About the Role We are seeking a highly organized and proactive Committee Operations Assistant to join an Operations team. In this role, you will be responsible for delivering high-quality and professional committee and governance support to both internal stakeholders and external clients. Your work will ensure the smooth operation of various boards and committee meetings, playing a key role in maintaining our high standards of service.
Key Responsibilities
- Deliver efficient and effective committee operations services, including support for boards, management committees, governance forums, and employee resource groups.
- Prepare for committee meetings by scheduling, booking rooms, arranging refreshments, and managing the central committee schedule.
- Prepare and issue agendas, request and compile meeting papers, and create meeting packs that meet quality standards.
- Act as the point of contact for queries from directors, members, and attendees.
- Facilitate the smooth running of client governance meetings by ensuring meeting rooms are set up, technology is functional, and recordings are made as required.
- Take minutes for ad hoc meetings and maintain accurate records of attendance and actions.
- Liaise with the Company Secretarial team to ensure alignment in agendas, papers, and scheduling, providing additional support during peak times as needed.
- Provide general administrative support as required.
Key Skills and Experience
- Competent in using MS Office.
- Prior experience in an administrative role, with a track record of meeting customer service levels.
- Experience working with committees and senior-level individuals in a regulatory environment is desirable but not essential.
- Strong organizational skills, with the ability to manage multiple priorities and competing deadlines while maintaining accuracy.
- Excellent communication skills, both written and verbal.
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