Assistant Property Manager

2 weeks ago

Borehamwood, United Kingdom Osborne Appointments Full time

Assistant Property Manager

OA are recruiting for an Assistant Property Manager to join our client’s team as they continue to grow their client base.

You will need to have around 1-2 years property management experience as you will be responsible for overseeing reactive maintenance and where necessary, ensuring that job orders are raised appropriately before sending contractors to site, whilst keeping customers informed. The successful candidate will promote customer service excellence through leading by example and always ensuring the best customer experience is provided.

Location: Elstree, Borehamwood

Hours: Full time, 9am – 5.30pm (Monday to Friday).

Salary: Up to £30,000 depending on experience.

Assistant Property Manager - Benefits:

  • Employee Rewards & Recognition scheme
  • Wellbeing at work
  • 23 days holiday + Bank Holiday (additional 4 days leave for festive closure)
  • Annual discretionary bonus scheme
  • Team socials
  • Onsite parking

Assistant Property Manager - Key Responsibilities:

Responsibilities:

  • Manage portfolio and ensure excellent customer service.
  • Address customer queries and respond to emails/calls within 24 hours.
  • Oversee H&S, FRA, and legal requirements.
  • Action site reports and lift works; complete minutes and reports in 5 days.
  • Coordinate with Line Manager to meet deadlines.
  • Uphold values and contribute to company culture.
  • Obtain quotes and source local contractors for value.
  • Create and sign contracts, following s.20 regulations.
  • Maintain up-to-date H&S and FRA signage.
  • Authorise expenditure and manage cash flow.
  • Create and follow budgets with accounts.
  • Set up meetings, send minutes within a week.
  • Ensure prompt, cost-effective maintenance.
  • Authorise accurate seller’s packs.
  • Ensure compliance with legislation.
  • Verify asbestos reports or confirmations.
  • Participate in and lead training and team events.
  • Conduct site visits and update the system within a week.

Processing:

  • Set up and monitor insurance claims.
  • Write letters to leaseholders and residents about block issues.
  • Obtain at least 3 quotes for orders over £400.
  • Liaise with onsite staff and ensure they have necessary supplies.
  • Answer site queries and cover for absent managers.
  • Save reports, emails, and contracts in Qube.
  • Send updates via SMS and email for urgent issues.
  • Source local contractors and manage contracts.
  • Conduct site visits, take photos, and complete reports within 5 days.
  • Meet clients on-site for complex issues.
  • Reduce costs and improve service by building contractor relationships.
  • Contribute to monthly newsletters.
  • Update meter readings for sites with meters.
  • Re-tender contracts for best value.
  • Attend AGMs/client meetings and send minutes.

Assistant Property Manager- Skills and Experience:

  • 1-2 years Property Management experience.
  • Knowledge of property management principles.
  • Self-motivated to improve and develop.
  • Strong interpersonal skills to understand customer needs.
  • Proficient in QUBE and Windows applications (Word, Excel).
  • Excellent written and verbal communication skills.

If you are interested in this position, please apply online with your CV.

BARNPERM

Established in 1995, Osborne Appointments is an independently owned recruitment agency specialising in the supply of temporary, contract and permanent placements. OA are committed to placing the right candidate in the right job every time and pride ourselves in outstanding levels of Candidate Satisfaction

Thank you for your interest in this position. It is with regret that we are unable to respond personally to each individual application due to the high volume of CVs we receive on a daily basis. However, your application will be reviewed by one of our qualified consultants within the next 48 hours. If you do not hear from us within this time period, you have unfortunately been unsuccessful on this occasion.

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