Global Accounts Payable Administrator
1 month ago
Description
Nuclera is a venture-backed, founder-driven biotech company headquartered in Cambridge, UK with significant operations in Boston, USA. The company’s mission is to make biology accessible to everyone through desktop bioprinting. We are beginning this mission by making proteins accessible through our eProtein desktop bioprinting platform. eProtein promises to be a breakthrough protein printing technology that brings rapid prototyping to the life science benchtop and accelerates the drug discovery process.
We are seeking a full-time, global accounts payable administrator. This role will involve working independently under the guidance of the Global Finance Manager and Global Financial Controller to manage the accounts payable function for the US company, foreign currency accounts payable function for the UK along with global staff expense, credit card and virtual card administration. This role will work alongside our UK finance assistant, who is responsible for the GBP accounts payable function for the UK company but support them as necessary and provide cover when required.
This role will suit an individual who has experience and drive working in a fast-paced small company environment with a track record of execution and teamwork.
About the role:
- Assisting with supplier setup
- Managing AP inboxes
- Daily ‘release’ of purchase orders in ERP system IFS, validating cost centres, project codes, purchase groups and VAT treatment.
- Process supplier invoices and pro formas against purchase orders, enquiring into and resolving differences outside of tolerance.
- Liaison with operations for receipt of goods prior to invoicing POs
- Identification of new prepayments and period cost allocation when processing invoices
- Monthly review of open purchase orders
- Assisting and supporting the business in raising POs
- Downloading supplier invoices from online portals
- Monthly review of aged creditors and debit balances etc
- Monthly self-review and correction of transactions, entering correction expense vouchers/journals where needed.
- Reconciliation against supplier statements
- Review and processing of staff expense claims and credit card expense claims in IFS.
- Administration and reconciliation of virtual card platforms and processing of associated receipts against POs
- Arrange payment of invoices and expense claims through online banking
- Arrange other regular and ad hoc payments.
- Create and manage payment templates.
- Downloading and importing of bank transactions
- Weekly posting and matching of bank transactions.
- Monthly bank reconciliations
- Assisting in the preparation of, or updating of, any system and process notes as required
- Other ad hoc duties to support the finance team.
Note: the role may require occasional travel (c. twice per year) to our US office in Billerica, Massachusetts where the Global Finance Manager is based
Requirements
Essential:
- Detail oriented and organised.
- Computation skills
- Written and oral communication skills
- Problem solving skills.
- Be able to work under the guidance of senior members of the group to ensure accurate records and payments are made on time.
- Time management skills
Desirable:
- AAT Qualified
- Experience of multi-company and multi-currency accounts payable
- Experience of IFS
Benefits:
What we offer:
In addition to competitive salaries, we offer a range of benefits including:
- Share option incentive scheme
- Life insurance
- Private medical insurance and cash plan
- 25 days' annual leave + Bank Holidays
- Enhanced employer's pension contributions
- Enhanced maternity and paternity Leave
- Investment in professional development and learning
- Fresh fruit, tea, coffee, and snacks in the office
- Organised summer events for staff and their families
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