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Accounts Payable Assistant

2 months ago

Cambridge, United Kingdom CATS Global Schools Full time

About CATS Global Schools
CATS Global Schools is a leading education group committed to inspiring the next
generation of world shapers. With a history dating back to 1899, but a focus on the future, our group brings together 16 institutions comprising independent boarding schools, an Arts University College, English language schools and a variety of summer programmes in the UK, US, Canada and China. Each year, we provide 18,000 students around the globe with the education they need to develop real-life skills for the future. We are dedicated to academic excellence and our students benefit from our well-developed links to over 40 top global universities.
We create a positive learning environment where every student is empowered to make a contribution to shape their world. This is made possible because of the commitment of our pioneering, persevering people who do the very best for our students.

Role overview
The primary role is to be responsible for purchase ledger transactions. The role will also be responsible for bank reconciliation and general accounts admin. This role is based in our Head Office in Cambridge. To support the Accounts Payables Manager and Group Finance
Manager in the execution of their duties.

Reports to
You will be directly responsible to the Accounts Payables Manager

**Responsibilities**:
- To process supplier invoices, checking for accuracy, authorisation, reasonableness and to ensure that these are correctly authorised.
- To pro-actively chase non-returned invoices and ensure correctly logged
- To ensure prompt and accurate payment of supplier accounts through electronic banking means and cheque/cash as appropriate and to advise MDMs/suppliers of payment as appropriate.
- To reconcile supplier statements to purchase ledger accounts, investigating and resolving differences promptly.
- To manage the payment of college invoices and ensure that these are paid on time and only as required.
- To deal promptly, courteously and efficiently with supplier queries
- To answer queries from colleagues in Head Office and Colleges about invoices and payments
- To ensure all outgoing payments are correctly recorded in Oracle EBS
- To reconcile the cash book to bank statements on a regular basis and clear up any differences and unusual or old reconciling items.
- To provide cover for other team members during holidays, sickness and other busy periods as requested by the Accounts Payable Manager
- Any previous experience with Oracle would be an advantage but is not compulsory.

Person Specification
We are looking for a confident communicator who is able to analyse high volumes of data whilst working efficiently and effectively as part of a busy team. The successful applicant will work closely with the wider business and will build strong relationships with colleagues and suppliers.
- Credibility and Communication- Has positive impact with colleagues and clients
- Projects appropriate professional image
- Speaks clearly and persuasively when interacting with internal and external personnel
- Can facilitate potentially difficult discussions in an internal and external context
- Keeps line manager and team informed of progress or difficulties
- Displays excellent listening and questioning skills

Resilience- Can balance the normal demands or a range of work and responsibilities to meet deadlines, without disruption to other team members
- Can prioritise conflicting demands
- Confronts and overcomes obstacles to progress within team
- Remains balanced and rational in dealing with others at all times

Technical- Good level of written and spoken English
- Problem solving abilities
- Accuracy and attention to detail.

Teamwork- Has the confidence and respect of peers, and management staff
- Is sympathetic to others’ development needs and seeks opportunities to provide support when appropriate
- Contributes to an open and supportive team climate.

What We Offer You

What We Offer You
- Competitive Salary
- Income Protection
- Death in Service Benefit
- Contributory Pension
- Health Assist Programme
- Long Service Award - additional days holiday for each year of service
- Cycle to Work Scheme
- Tech Scheme
- Professional and Personal Development through accredited courses and our training partner Linked In Learning
- A fun and supportive workplace

Our commitment to inclusion and diversity
We are committed to diversity, inclusion and belonging. Building on our core values - Pioneering, Persevering, People - we pledge to deliver a series of events, guest speakers and focus groups to make CATS Global Schools an employer of choice for all.

And Finally
guidelines.

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