Accounts Payable Assistant

4 weeks ago

Cambridge, United Kingdom CATS Global Schools Full time
ABOUT Cats Global Schools

Learn more about the general tasks related to this opportunity below, as well as required skills.
CATS Global Schools is a leading provider of pre-university academic courses and English language courses across the UK, USA and China. We provide programmes from kindergarten through to GCSE, A Level, IB and University Foundation, as well as English Language Study, to a growing number of
international students seeking to win places at UK universities.
We create a positive learning environment where every student is empowered to make a contribution to shape their world. This is made possible because of the commitment of our pioneering, persevering people who do the very best for our students.
We operate different educational brands that fit across three broad categories:
School Education:
Bournemouth Collegiate School, Bosworth Independent School, CATS Cambridge, The Worthgate School, Guildhouse School; St Michael’s School and CATS Academy Boston.
Higher Education:
Cambridge School of Visual and Performing Arts (CSVPA).
English language schools:
Stafford House International and Stafford House Study Holidays.
Role overview
The primary role is to be responsible for purchase ledger transactions. The role will also be responsible for bank reconciliation and general accounts admin. This role is based in our Head Office in Cambridge. To support the Accounts Payables Manager and Group Finance Manager in the execution of their duties.
Reports to
You will be directly responsible to the Accounts Payables Manager.
Responsibilities
To process supplier invoices, checking for accuracy, authorisation, reasonableness and to ensure that these are correctly authorised.
To pro-actively chase non-returned invoices and ensure correctly logged
To ensure prompt and accurate payment of supplier accounts through electronic banking means and cheque/cash as appropriate and to advise MDMs/suppliers of payment as appropriate.
To reconcile supplier statements to purchase ledger accounts, investigating and resolving differences promptly.
To manage the payment of college invoices and ensure that these are paid on time and only as required.
To deal promptly, courteously and efficiently with supplier queries
To answer queries from colleagues in Head Office and Colleges about invoices and payments
To ensure all outgoing payments are correctly recorded in Oracle EBS
To reconcile the cash book to bank statements on a regular basis and clear up any differences and unusual or old reconciling items.
To provide cover for other team members during holidays, sickness and other busy periods as requested by the Accounts Payable Manager
Any previous experience with Oracle would be an advantage but is not compulsory.
Person Specification
We are looking for a confident communicator who is able to analyse high volumes of data whilst working efficiently and effectively as part of a busy team. The successful applicant will work closely with the wider business and will build strong relationships with colleagues and suppliers.
Credibility and Communication
Has positive impact with colleagues and clients
Projects appropriate professional image
Speaks clearly and persuasively when interacting with internal and external personnel
Can facilitate potentially difficult discussions in an internal and external context
Keeps line manager and team informed of progress or difficulties
Displays excellent listening and questioning skills
Resilience
Can balance the normal demands or a range of work and responsibilities to meet deadlines, without disruption to other team members
Can prioritise conflicting demands
Confronts and overcomes obstacles to progress within team
Remains balanced and rational in dealing with others at all times
Technical
Comfortable with use of Microsoft Office applications
Good level of written and spoken English
Problem solving abilities
Accuracy and attention to detail.
Teamwork
Has the confidence and respect of peers, and management staff
Is sympathetic to others’ development needs and seeks opportunities to provide support when appropriate
Contributes to an open and supportive team climate.
OUR COMITMENT TO DIVERSITY AND INCLUSION
We are committed to diversity, inclusion and belonging. Building on our core values - Pioneering, Persevering, People - we pledge to deliver a series of events, guest speakers, and focus groups to make CATS Global Schools an employer of choice.
AND FINALLY
CATS Global Schools are committed to safeguarding and promoting the welfare or our students and expect everyone connected with the organisation to share this commitment. All positions are subject to safer recruitment pre-employment checks in line with KCSIE guidelines. Shortlisted candidates will be asked to complete a criminal declaration form and will be subject to online checks including social media.
#INDCATS1

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