TOD'S Group

2 months ago


London, United Kingdom TOD'S Group Full time

We are looking for an efficient Human Resources Coordinator to undertake a variety of HR operational and administrative duties (back office). The HR team consists of 3 people, HR Manager and 2 HR Coordinators. They will be looking after 3 countries, 20 stores and 2 local offices (circa 200 employees).


Main activities:


  • HR operational and administrative support for all the Group brands in the UK, Netherlands and Spain, including Outlets
  • Administering the online recruitment platform (i.e. Fashion Jobs), including posting vacancies, writing job adverts and monitoring reception of CV’s
  • Source and recruit great talent for our local teams, following the hiring process defined and conducting screenings
  • Manage recruiting coordination activities from booking interviews, follow-up meetings, and coordinating offers
  • Own the onboarding process for new employees from documentation, verification
  • Manage documentation for current and new hires: contracts, legal documentation, personal information
  • Preparation of employee´s contracts and other documents
  • Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
  • Support payroll by ensuring correct and accurate data input in a timely manner
  • Coordinating compulsory training and ensuring all internal processes are followed
  • Produce and submit any regular or ad hoc reports as required
  • Responding to internal and external HR related inquiries or requests via central mailbox and provide assistance and/or escalate to HR Manager
  • Supporting the HR Manager with day-to-day operational HR tasks, administration activities and/or projects


Profile :


  • Proven experience as a HR Assistant/ Administrator position (minimum 1 year)
  • Fluent English
  • Spanish a plus
  • Strong ability to use MS Office (Microsoft Word, Excel) and SAP
  • Outstanding communication and interpersonal skills, both written and verbal
  • Experience in using HR Database
  • Ability to work autonomously in a fast pace and high-volume environment
  • Proactive, attention to detail and problem-solving skills
  • Ability to handle confidential information with professionalism and discretion
  • Good organizational, time management skills and ability to work under pressure


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