Office Coordinator

2 weeks ago

Ipswich, United Kingdom BDO UK LLP Full time

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

Working in our East Anglia office team as Office Coordinator, this key role will assist with the coordination across two offices.  Assist with the management of local officecontacts for reception, hard and soft services.  Support the senior team on Health & Safety (H&S), IT liaison, Information Security and Environmental champion compliance/CSR. Managing requests from multiple stakeholders across the two offices. 

The role will be office based every day in Ipswich with travel to our Norwich office once a week including day-to-day tasks, to support the office and to provide an efficient, effective and professional coordination to the teams to deliver a quality service. 

The BDO National Facilities team are responsible for the smooth running of the offices and working closely with the SBU Lead Partner andthe Office Coordinatorwhich enables effective planning of the office operations. Key areas include responding to requests for managing the offices in a timely manner by proposing possible solutions or escalating where appropriate.  

In this key role you’ll also:

?With guidance of the National Facilities team,carry out office checks, ensure the office is compliant with Health & Safety (H&S), Fire & Environmental regulationsConduct H&S audits on a weekly and monthly basis to update BDO systems to support our accreditations Office awareness training is provided o cover various aspects of regulations and compliance Be aware of BDO policies and support staff on systems and requirements and reporting platformsAssist with BDO various ISO accreditation requirements and audits, including Business Continuity PlanningAssist with auditing and paperwork to keep the office is compliant ready for the various ISO auditsCollate information required for carbon reporting and BDO’s ESG programme Assist in coding invoicesCheck PPMs are completed correctly and relevant meter readings providedTraining supplied to carry out the role of Chief Fire Warden for offices and checking fire warden training is up-to-date Training supplied to be a First Aider and checkingappropriate first aiders are qualified Environmental champion in the office and assist with projects as they arise Training given to be the office H&S Representative and DSE Assessor for the officeCheck certifications are in date and that relevant training and assessments have been completed  Assist the IT team in cascading information to the office employees Ensure local contracts are regularly audited to confirm compliance with SLA’s and agreed KPI’s Ensure all office cleaning and maintenance, is carried out for the office

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