PA & Trade Sales Support Manager
1 day ago
We are seeking a highly organized and proactive Personal Assistant & Trade Sales Support Manager to provide administrative and personal support to the Trade Sales Director and surrounding sales team. The ideal candidate will handle a variety of tasks such as managing schedules, coordinating appointments, handling correspondence, organising travel arrangements, and assisting with day-to-day activities. The Personal Assistant should demonstrate excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Benefits
- Flexible Hybrid working. Can be predominantly home based but needs to be able to attend site(s) as required by the Sales Director.
- Company Pension Scheme (5% company, 3% employee contribution plus ability to make AVC's)
- Company Credit Card
- 25 Days Holiday plus Public Holidays
- 5 days holiday buy
- SIP share scheme
- Employee discount
- Enhanced maternity leave
- Financial planning services
- Free parking
- Health & wellbeing programme
- Life insurance
- Performance bonus associate with level of role
- Sick pay
Responsibilities:
- PA to the Trade Sales Director
- Manage all sales team and/or customer booking requirements for hotels/travel/events/meetings/events using existing and new suppliers
- Maintain and develop a digital filing system (online drive or intranet) to manage all customer commercial agreements
- Provision of regular reports to all key customer groups/relevant sales team personnel to provide ongoing monitoring of targets and performance
- Maintain a comprehensive record of expenditure for entertainment and hospitality in line with agreed budgets
- Develop and maintain a comprehensive competency matrix to include all mandatory and voluntary training for sales team personnel
- Provide a comprehensive guide/portal to cover all key policies & procedures for any relevant sales team activity
- Develop a complete Induction programme c/w defined and measurable review periods for any sales team new starters
- Compile report packs from Sales Management Team for any meetings and circulate accordingly
Qualifications/Skills Required:
A = Advantageous E =Essential
- Previous experience in a role of this kind/relevant industry experience (E)
- Flexible working hours to meet the needs of the job and the nature of the business (E)
- High level I.T. Skills with comprehensive understanding of Word/Excel etc. (E)
- Previous experience of Concur (A)
- Previous experience of Phocas (A)
- Strong interpersonal skills and ability to work closely with internal and external customers (E)
- High level organisational skills and the ability to multi-task on a regular basis (E)
- Ability to work to and meet challenging deadlines (E)
- Willingness to attend off site customer events to support the needs of the relevant event (A)
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