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Travel and Schedule Administrator

3 months ago

Cheshire, United Kingdom The Mind at Work Full time

The Mind at Work is an independently owned London-based consultancy founded in 2005 by Darren Rudkin. We are currently a 12-person team delivering professional training & coaching to an international network of clients. Our world-class trainers bring a unique blend of commercial experience and psychological expertise to create sustainable organisational transformation. We partner clients across diverse sectors, who are often organisations in the process of growing, merging, innovating, solving problems, changing, or restructuring. Our work is human, challenging, and transformational. We are at times unorthodox but always supportive, with an eye for the practical application. We have the know-how for organisational excellence in the specific areas of leadership development, strategic direction, culture creation, human resources, innovation, collaboration and accountability.

The RoleThis role is central to supporting our 'client journey’. You will provide efficient and effective administrative support to the team, with a focus on co-ordinating all travel and logistics in relation to our UK and international training programmes and team events. You will also provide scheduling support which will include coordinating calendars and arranging client meetings. There will also be an element of PA responsibilities.

This is predominantly a remote role so we are looking for a motivated individual who is highly proactive and can coordinate multiple tasks simultaneously. It would be beneficial for you to be located in the Cheshire area.

Job specification:

  • Booking travel, accommodation and organising all travel related documents.
  • Maintaining accurate records of travel and finances.
  • Schedule and diary management.
  • Liaison with client to arrange meetings and coordinate travel and scheduling arrangements.
  • Administration support around the preparation of training materials.
  • General administration support to the backbone team.

Personal specification (skills, attitudes & behaviours):

  • Balance of skills including excellent organisation, high attention to detail and ability to prioritise.
  • Excellent interpersonal skills with a friendly and professional manner, being calm, confident and resilient.
  • Proactive and flexible with requirements of workload - ready to support when required.
  • Committed to honesty and integrity in all relationships with colleagues and clients.
  • Tenacious with the ability to respond to requests and challenges with an expansive outlook.
  • Willingness to be flexible to work with travel timeframes.
  • IT literate with strong knowledge of Microsoft Office and its core applications such as Word, Excel, PowerPoint and Teams.

We offer:

  • Salary £30-35k
  • Full time working hours (40 hours a week) - Monday to Friday.
  • A stimulating and supportive working environment.
  • Benefits package including phone & WiFi allowance, health insurance and pension.
  • Home working support such as laptop and other necessary equipment.