Executive Assistant

3 weeks ago

Solihull, United Kingdom Katie Bard Full time

Executive Assistant to Group HR Director (with HR Support) 12-Month FTC | Hybrid | Solihull Start date: January 2026An outstanding opportunity has opened for an experienced Executive Assistant to join a highly respected international organisation, providing first-class support to the Group HR Director while contributing to key HR activities.This is a hybrid position based in Solihull, offering a blend of strategic EA support (60%) and hands-on HR administration (40%). It’s an ideal role for an accomplished PA who enjoys operating at board level within a global business, but still values a collaborative, close-knit culture.The RoleAs Executive Assistant to the Group HR Director, you’ll be a trusted partner managing complex executive support needs, coordinating high-profile forums and meetings, and gaining meaningful exposure to strategic HR projects. This is a role with real influence, visibility and variety.Key ResponsibilitiesExecutive PA SupportExpert diary management across global time zones, with proactive conflict resolutionComplex international travel planning: flights, accommodation, visas and full itinerariesHosting senior stakeholders and managing high-profile visitor arrangementsLiaison with Board members, NEDs and external partnersFull ownership of quarterly Senior HR Forums from venue sourcing to delegate management and on-the-day deliveryOrganisation of Colleague Forum meetings, including agendas and minutesCoordination of Board-level meetings with all IT/AV requirementsManagement of NED engagement activitiesProduction of high-quality board reports and executive presentationsExpense management and credit-card reconciliation, including sustainability reportingHR Administration & SupportProviding cover for the CEO and CFO PAs when requiredSupporting employee lifecycle processes and HR system administrationContributing to HR projects and employee relations administrationSupporting recruitment and benefits administrationManaging the HR inbox and resolving first-line queriesThe client is looking for an applicant with:Proven PA experience at Board or Executive levelExceptional Microsoft Office capability, particularly Excel and PowerPointExcellent written communication, able to produce polished correspondence and documentationExperience organising large-scale events or meetingsExposure to international travel arrangementsPrevious HR experience is desirable but not essential

  • Executive Assistant

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