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Hebburn, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and communicative Team Assistant to join our 0-19 team at South Tyneside and Sunderland NHS Foundation Trust. As a key member of our administrative support staff, you will provide essential administrative functions, interface with clinical and administrative staff, and contribute to the efficient operation of our...
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Hebburn, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and communicative Team Assistant to join our 0-19 team at South Tyneside and Sunderland NHS Foundation Trust. As a key member of our administrative support staff, you will provide essential administrative functions, interface with clinical and administrative staff, and contribute to the efficient operation of our...
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Team Assistant
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Team Assistant
2 weeks ago
Hebburn, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly organized and communicative Team Assistant to join our 0-19 team based at Clarendon, Hebburn. As a key member of our administrative support staff, you will provide essential administrative functions, interfacing with clinical and administrative staff in a fast-paced environment.Main ResponsibilitiesManage the scheduling...
Data and Compliance Admin
2 months ago
We are looking to recruit an experienced Data and Compliance Administrator to maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Also to support in quality assurance activity.
Role responsibilities and requirements:
- Administration of data management systems to maintain accurate and compliant data records.
- Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner.
- Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.
- Claiming/invoicing all eligible income, reconciling against ILR (Individualised Learner Record) submissions where appropriate.
- Updating ILR and other statutory data returns to ensure claims are generated, validated and submitted.
- Ensuring employer incentive payment details are passed to finance for processing in a timely manner.
- Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current.
- Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery.
- Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.
- Ensuring all amended versions of paperwork are communicated to the training team.
- Supporting with on course registrations as required to ensure compliance and to support team members.
- Registering learners with awarding bodies and EPAOs (End Point Assessment Organisation), booking tests and ensuring certification is claimed as appropriate.
- Invigilating test bookings as required to maintain compliance with regulations.
- Supporting with apprenticeship sign ups by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.
- Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.
- Liaising and relationship building with various external organisations such as funders, auditors, etc.
- Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.
- Keeping up to date with the latest legislation, funding guidelines and audit requirements.
- Answering telephone and taking/distributing messages and meeting and greeting visitors.
- Contributing to team meetings.
- Maintenance of clean and tidy office.
- Be aware of health and safety practices within an office environment.
- Supporting other teams across the business when required.
- Participate in general office tasks to support the effective delivery of organisation’s services to include; scanning, photocopying, etc.
- Assisting with producing learning materials
- Involvement in company projects as and when required.
- Involvement in ISO and PICS.
- Must have strong organisational and time management skills.
- Be able to motivate self and demonstrate effective team working skills.
- Excellent attention to detail.
- IT skills, proficient in the use of MS Office packages.
- An excellent communicator with a professional manner.
