Business Manager
3 weeks ago
Job summary
This role provides an exciting opportunity to play a pivotal part in the effective operation of the Chief Finance Officer Directorates. We are looking for an enthusiastic and committed individual with exceptional communication skills that pride themselves on their ability to deliver extraordinary levels of service and provide solutions.
As Business Manager you will be responsible for providing direct private secretary and corporate support to two Deputy Directors within Finance. You will work closely with their Senior Leadership Teams and wider business functions to ensure the smooth operation of all office operations, which includes management of two Deputy Directors busy diaries and inboxes and will require working work closely with other business managers across the directorate to ensure seamless interaction between the different parts of the directorate.
This is an exciting opportunity for an ambitious individual with experience of being able to multitask and prioritise tasks to ensure the smooth running of the office working on a one-to-one basis with two Deputy Directors, and on a wider basis with internal and external stakeholders.
Job description
Key accountabilities include but are not limited to the following:
1. Provide private secretary support to two Deputy Directors, managing their inboxes and boxes, providing briefings & speaking notes, along with calendar management and travel arrangements.
2. Acting as the point of contact between the two Deputy Directors and internal and external colleagues anticipating and determining their needs to ensure greater efficiencies.
3. Leading corporate processes including, but not limited to, budget management, HR management, communications, risk management, in-year reward.
4. Managing the new joiner process, onboarding new staff, supporting with recruitment, and maintaining organograms and induction packs.
5. Managing the team�s priorities and outstanding actions, drafting reports and updates on the team�s activity and performance against objectives.
6. Coordinating meetings and away days, both for senior leadership teams and all-staff events.
7. Ownership of the team�s intranet content and SharePoint sites.
Person specification
Skills and Experience
Essential Criteria
Effective, strong organisational skills, attention to detail and being ability to process a large quantity of information with pace and accuracy.Experience of working with a range of stakeholders across organisational and professional boundaries, building positive working relationships.Demonstrate self-motivation and pro-activity, with the ability to manage and prioritise personal workload.Ability to communicate effectively, written, and oral with stakeholders at all levels.Ability to manage multiple priorities on parallel and competing deadlines.Experience of working both independently and as part of a team to achieve your goal.Ability to develop and maintain relationships with others.Able to analyse and apply skills to review correspondence and commission papers, working across boundaries to deliver results to time.Desirable Criteria
Experience of working in a Business Manager role or similar.Personal Attributes & Skills
A confident communicator who is comfortable working and engaging with senior leaders.Positive, curious, engaged, and motivated with a desire to learn about topics beyond their immediate role.A proactive self-starter with the ability to work independently to solve problems and deliver discreet pieces of work as well as being team player with a strong customer focus.Strong interpersonal skills and be adept at tailoring messages for different audiences.Flexible and adaptable; able to work effectively in a fast-paced environment.Behaviours
We'll assess you against these behaviours during the selection process:
Seeing the Big PictureWorking TogetherManaging a Quality ServiceCommunicating and InfluencingBenefits
Alongside your salary of �32,858, Department for Business and Trade contributes �8,871 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities
Please refer to the attached candidate pack for further information on our benefits.
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