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Purchase to Pay Compliance Account Manager
4 months ago
Job summary
Finance Group�s (FG) Payments, Systems and Financial Control Directorate leads DWP�s Financial Management and Planning, Performance Reporting, Global Finance Processes, Financial Control Framework, Annual Report and Accounts and protecting payments to the Department�s 20 million claimants and pensioners.
Its purpose is to�work together to�enable effective decision making and protect payments. We do this by:
providing the right information at the right time to enable the right decisions;safeguarding the Accounting Officer and the Department by developing and ensuring compliance with Financial Control Processes and Frameworks;protecting the �145 billion of payments to 20 million claimants and pensioners issued by DWP each year, and being a great place to work for our people.Places for Growth and Social Mobility
As part of the Places for Growth Programme, we are committed to delivering a more geographically diverse Civil and Public Service that will better serve the public and ministers. As part of this initiative, we are continuously reviewing how we recruit into each location.
Postings
Posting will be made in merit order by location, this will be based on the geographical requirement at the time. A reserve list may be held for a period of 6 months from which further appointments can be made. Reserve list candidates will be posted in merit order by location. Successful candidates will be posted to a specific role and will have the opportunity to express a preference as part of the selection process, although final decisions may come down to business need, and the skills and development needs of candidates. Standard promotion rules will apply, and successful candidates will be placed on the pay scale and terms and conditions of DWP. The roles available will be based in:
Blackpool � Peel Park, Brunel Way, FY4 5ES.Manchester � 2�St�Peter's�Square, M2 3AA.Newcastle � Benton Park View, NE98 1YX.Job description
The Purchase to Pay Centre of Excellence (P2P CoE) team is a centralised team within FG Systems and Data Development, established to support the Finance Director General by providing assurance on the effectiveness of and compliance with key financial controls related to the Purchase to Pay Global Process.
The Finance Global Process teams play a key role in the Department�s second line of defence and have developed a strong reputation for providing expert professional advice and support to the business. The team is responsible for:
Reviewing, assessing and reporting compliance with key financial controls in our policy areas, working with the wider business to appropriately strengthen controls.Supporting the DWP Finance Global Process Director to enable her to deliver her accountabilities for ensuring the health of key financial processes and working with colleagues across government to meet the process standardisation agenda.Supporting the DWP Finance Global Process Director to develop Purchase to Pay, Business Travel & Expenses and Grants Global Processes to meet the cross-government Global Process Design Principles.Supporting the Grants Finance Global Process owner by leading on embedding the Cabinet Office�s Grants Standards, acting as the DWP Grants Champion and providing grant expert advice and guidance to individual grant owners.Owning the Business Travel and Expenses, Purchase to Pay and Grants Finance Global Processes.The successful candidate should have a good working knowledge of MS Word, Excel and PowerPoint and it would be desirable if they had experience of Oracle iProcurement and working with systems. Candidates can expect to be involved in the following activities:
Engage with sourcing to ensure P2P issues are considered up front.Governance point for signing off on new category codes.Establish appropriate governance arrangements for the P2P process.Provide expert advice on P2P policies and processes, including advising on change proposals and the Channel Strategy.Undertake P2P compliance checking and reporting in line with the assurance strategy.Work with the wider business to address compliance issues and improve P2P performance.Develop adequate support, guidance and learning for process users.Liaise with Central Finance Teams to understand customer queries and identify opportunities for proactive improvement.Management of category code creation process.Lead the supplier data base cleanse activity.Master data set administration in DWP (Cat code, account code, VAT, buyers).Lead PO close down activity, including liaison with relevant buyers.Agree Business Rules maintenance (orgs and structures).Lead P2P query management process.Producing P2P compliance reports.P2P FOI/PQs.Hybrid working
This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Please be aware that this role can only be worked in the UK and not overseas.
Person specification
The successful candidate will need to show in their Personal Statement how they meet the following Essential Criteria:
Lead Criteria - A working knowledge of the key principles of financial controls and risk management and financial policies and processes, with evidence of effective and consistent application to inform and enhance business decisions.An understanding of Purchase to Pay policies and processes.Evidence of researching, and analysing information to provide quality advice, guidance and support.Experience of effectively planning for and implementing change.Proven ability to build trust, maintain stakeholder relationships, be able to collaborate and deliver both with and through others.Strong communication and influencing skills.Proven ability to meet tight deadlines and effectively manage competing priorities.Taking a positive approach to problem solving and finding ways to identify solutions.Behaviours
We'll assess you against these behaviours during the selection process:
Working TogetherLeadershipMaking Effective DecisionsCommunicating and InfluencingBenefits
Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%