Strategic Governance Advisor

4 weeks ago

Cardiff, United Kingdom UK Civil Service Full time

Job summary

The Secretariat sits at the heart of the Department for Business and Trade in the Ministerial Strategy Directorate. We oversee the Department�s governance framework and provide a strategic and logistical service to the Departmental Board, Executive Committee, and their subcommittees. We support DBT�s senior leaders in their decision-making, ensuring that the right decisions are taken at the right time with accurate and high-quality evidence to support them.��

The team also manages the Department's relationship with Non-Executive Directors; ensuring the Department engages them strategically on priority pieces of work, and managing a tailored Private Office function for their interactions with the Department.�

Governance advisor roles in the Secretariat will involve building and managing strong working relationships with a wide range of very senior stakeholders, taking responsibility for progressing are defined area of DBT�s governance landscape and working across the Secretariat to support the effectiveness of the whole team�s quality of service. They will also gain exposure to and experience of DBT�s governance arrangements, giving them a cross-cutting view of DBT�s activity and the delivery of its ambitious agenda.�

Job description

The team is recruiting for a Strategic Governance Advisor.�

The post-holder will:�

Support delivery of the Departmental Board, which meets ~4 times a year.Commissioning papers, quality assuring papers and creating the Board Pack.High-quality meeting support, drafting concise minutes and commissioning and tracking of actions for the Board.�Lead the delivery of the Board Effectiveness Review and the implementation of actions from it, to support continuous improvement of the Board.

Lead and manage the Performance and Risk Committee (PRC), which monitors DBT�s performance and performs deep-dives into departmental risks. The Committee meets ~10 times a year.

Supporting the Director General Co-Chair, Tara Smith and David Bickerton, and Committee to fulfil their responsibilities. Delivery of this high-quality service will include:�

Setting committee agendas in line with the committee Terms of Reference.Commissioning papers, quality assuring papers and creating each meeting pack.�High-quality minuting and recording of actions.High-quality advice to teams, documentation to support process, clear commissioning and follow up of actions.Developing an effective working relationship with the Chair and Committee.Developing an effective working relationship with the Performance, Risk and other lead Teams.Undertaking effectiveness reviews of the Committee and driving the implementation of continuous improvements.�Lead on broader project-based work as opportunities arise.�

Appointments will be made to candidates in merit order based on location preferences.�

Person specification

Skills and experience

Essential criteria�

Experience of working on competing priorities, often to short deadlines�Strong planning and organisational skills with a focus on detail��A willingness to identify and implement improvements to processes�Experience of building relationships across a wide network of stakeholders�A strong team ethic and a willingness to work across the Secretariat team

Desirable criteria �

Experience working with senior stakeholders�Understanding of or experience in governance�

Personal attributes & skills�

Successful candidates will build an understanding of the Department�s priorities and will use that awareness to ensure that Committees are appropriately engaged across the breadth of the Department�s work.��

The successful candidate will be pro-active and work well under pressure. With line manager support, they should be comfortable managing competing priorities and short notice requests.��

They will need the soft skills to build and maintain effective working relationships, based on mutual respect and trust, with a wide range of senior and critical stakeholders across the Department and beyond. The role entails a significant amount of senior stakeholder engagement and the successful candidate will need to have the confidence to appropriately engage with these individuals.

Upholding high standards of governance is a responsibility for these roles, operating with integrity and observing the confidential nature of some of the work and ensuring that the principles of good governance are upheld.

Behaviours

We'll assess you against these behaviours during the selection process:

Managing a Quality ServiceDelivering at PaceCommunicating and Influencing

Benefits

Alongside your salary of �32,858, Department for Business and Trade contributes �8,871 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities

Please refer to the attached candidate pack for further information on our benefits.

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