Executive Assistant to Deputy Directors

4 weeks ago

Edinburgh, United Kingdom Department for Energy Security & Net Zero Full time

Job summary

Do you want a career where you can make a real difference? Do you want to work in a government department that is at the forefront of current policy making decisions that will impact the UK and beyond? If yes then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you.��

Here at DESNZ we are securing the UK�s long-term energy supply, bringing down energy bills and halving inflation. We are seizing the opportunities of Net Zero to lead the world in new green industries and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.�

Our work is varied, interesting and most importantly it's impactful. Our DESNZ Values are interwoven into everything we do; we are Bold, we are Collaborative, we are Inclusive and we Learn. As a department we are committed to these values to build a culture where everyone can thrive.��

We offer great working benefits including a world-class pension, flexible working options and a career where�your�learning and development is taken seriously. We are�enormously proud�to be a Disability Confident Leader employer. We supportcandidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.��

The Civil Service is committed to attract, retain and invest in talent wherever it is�found. To learn more please see the��and the�.�

Find Out More�

We regularly run events where you can find out more about the department and tips for the application and interview process. You can sign up for upcoming events here:���

You can also follow our LinkedIn Careers Page:���

Job description

This is a role for a personal assistant (PA), providing support for Deputy Directors in a rapidly growing directorate.
The post provides an excellent opportunity to build on existing skills, develop new ones, and gain exposure to a wide range of new and up-and-coming policy areas. Within this role, you will be the first point of contact for the Deputy Directors' diaries and be a familiar face throughout the directorate.

The Energy Markets and Analysis Directorate is a friendly place, and we have teams covering a broad range of energy-related policy subjects, you will find ample opportunities for career development. We are a diverse and welcoming bunch, with a range of different career paths and levels of experience within the Civil Service.

We are committed to work-life balance and flexible working and the Directorate has senior sponsored groups focussing on making the directorate the best place to work in DESNZ. You will have the opportunity to shape how we work together, for example joining diversity and inclusion networks.

Person specification

Key responsibilities

Look after two or more diaries on a daily basis to ensure the Deputy Directors' time is effectively organised and prioritised and maintain a balance of meetings and desk time.Proactively running the Deputy Directors� mailbox, ensuring they are aware of urgent or important e-mails, forwarding on for action or information or looking after them yourself where appropriate.Support the Deputy Directors to balance a range of senior partner meetings, advising on urgent requests and suggesting delegation of meetings when necessary.Arrange meetings and requests from internal and external partners. This includes checking availability of attendees; booking rooms; providing conference call details; issuing appointments; rescheduling if necessary; arranging deputies and ordering refreshments and collecting visitors if needed.Prepare meeting papers, obtaining background papers, briefing notes, etc and liaising with meeting organisers or others to ensure your Director or Deputy Director has everything they require.Booking travel arrangements for the Deputy Directors, and occasionally the wider team when necessary.Build strong working relationships with other Deputy Directors in the directorate, their PAs and the wider team.Co-ordinate away-days, and events for the team.Undertaking duties and tasks as assigned by the Deputy Directors.

Depending on the role there is the opportunity to spend a proportion of your time supporting the policy team. This policy support is flexible and may include things like providing the secretariat for policy boards or helping with policy workstreams.

Skills and experience

Use good judgement to prioritise the Deputy Director's time.Engage confidently with high-profile partners, including Senior Civil Servants, Ministers� offices and external partners.
Plan effectively.Demonstrate the flexibility needed to balance changing and challenging diary priorities.
Communicate clearly and effectively, both verbally and in emails.Handle critical information with discretion and confidentiality.Work at pace to lead a lively, reactive workload.
Be a great teammate.
Be proficient in Outlook, Word & Excel.

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at PaceMaking Effective DecisionsWorking Together

We only ask for evidence of these behaviours on your application form:

Delivering at Pace

Benefits

Alongside your salary of �27,800, Department for Energy Security & Net Zero contributes �7,506 towards you being a member of the Civil Service Defined Benefit Pension scheme.

The Department for Energy Security and Net Zero offers a competitive mix of benefits including:

A culture of flexible working, such as job sharing, homeworking and compressed hours.Automatic enrolment into the , with an average employer contribution of 27%.A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.Access to a range of retail, travel and lifestyle employee discounts.

Office attendance

The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.

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