Scotland Office Director's Support Officer

5 months ago

Edinburgh, United Kingdom Scottish Government Full time

Overview:
**Would you like the opportunity to grow and develop your skills for an Organisation that wants to make Scotland better?**

If so we have a great opportunity for you

**About Us**

The Scotland Office (Office of the Secretary of State for Scotland) occupies a unique place at the heart of the UK Government and supports the Secretary of State in promoting the best interests of Scotland within a stronger United Kingdom.

You will have the opportunity to work closely with Senior Officials, and Ministerial Private Offices. This is a busy and varied role in the Senior Leadership Executive Support Team. You will be part of a small team of three comprising a Business Manager, Executive Support Officer and Diary Support Officer.

You will as Scotland Office Director's Support Officer provide a pivotal role through management of diaries, administration and logístical support; playing a vital role in supporting the Director and Policy Deputy Director’s schedules; and managing communication channels with the wider UK Government and external stakeholders.

**Responsibilities**:

- Day to day management of the Directors diary, including setting up regular internal meetings, meetings with Stakeholders and liaising with other offices across Whitehall on UKGG meetings and other cross government meetings.
- Provide Diary support to the Policy Deputy Director.
- Commission briefing from policy officials for the Directors meetings, ensure it is fit for purpose and the Director is sighted on other relevant issues.
- Co-ordinate and respond to all invitations for the Director. Liaise with organisers on arrangements.
- Arrange all travel for the Director and Deputy Policy Director.
- Maintain the Gifts and Hospitality register for Senior Leaders and complete the quarterly senior official’s transparency return for Gov.uk.

**Competencies**

Self-Awareness

Team Work

Communications and Engagement

Customer Service

Qualifications:
No specific qualifications required for this post.

**Essential Criteria**

1. Excellent organisational skills.

2. Strong oral and written communication skills.

3. An ability to build and sustain effective relationships with stakeholders both within and outside of Government.

**Provisional Interview Dates**

To be confirmed.

**Location**

This post will be based at Queen Elizabeth House, Edinburgh. In line with our current way of working, our team follows a hybrid working approach, where colleagues use a mix of office based and remote working (working from home) depending on the requirements of the role and personal circumstances.

**How To Apply**

For further information on this vacancy please download and review the “Person Specification” which you will find below:
Person_Specification_Band_A

**As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.**

**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

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