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Facilities Coordinator

3 months ago

Bristol, United Kingdom CBRE Full time
Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries.

Job Title: Facilities Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Filton, Bristol.

The successful candidate will be responsible for providing an exceptional support function for the operational facilities delivery team.

Key Tasks

• Primary focus on FM performance reporting including but not limited to; contractual KPI's, operational performance reporting (daily, weekly, monthly), supplier performance reporting.

• Co-ordinate with FM Operations to ensure priority tasks are communicated effectively and SLA's are met.

• Deliver a programme of works to digitise facilities related documentation and maintain digital registers to support planning of annual testing.

• Own and update contract action trackers to ensure continued high performance of facilities team

• Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities

• Ensure all contractors, under sphere of control, are familiar with and adhere to onsite health and safety policies and procedures.

• Support onsite FM delivery team with material orders and manage critical spares list

• Own and maintain equipment inventory list, including ordering replacement equipment.

• Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times

• Provide and arrange cover for the FM team as defined by line management

• In addition to the tasks mentioned above, other activities and responsibilities may be individually defined

• Check that printers and photocopiers are supplied with paper and change toner cartridges when required

• Monitor and maintain stationary levels

• Support general office administrative duties for contract SLT as required.

Person Specification
  • Strong PC skills, MS Office (Excel is a must)
  • Self-motivated and resourceful
  • Strong administrative skills
  • Well organised and good prioritisation and planning skills
  • Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
  • Service orientated attitude combined with innovative thinking
  • Knowledge and awareness of the facilities management industry
  • Customer services experience and the ability to communicate at all levels