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Legal Administrator

2 months ago

Worcester, United Kingdom Office for Environmental Protection Full time

Job summary

The Office for Environmental Protection (the OEP) mission is to protect and recover the environment. Created by the Environment Act 2021, our role is to hold Government and public bodies to account. The OEP do this in several ways including reporting on progress against environmental targets, advising on changes to environmental laws and receiving complaints from the public which can lead to us taking enforcement action.�

This role is based in the OEP�s General Counsel directorate and we are looking for a temporary legal administrator to help support our busy team. This may be taken as a fixed term appointment or a secondment from your existing employer until March 2025.

With a total staff of just over 70, we are a dynamic, friendly and flexible organisation covering both England, Northern Ireland, and environmental matters reserved to the UK government. We offer flexible working arrangements, high profile, dynamic work and the chance to have an impact on improving the state of the environment.�

To find out more about the OEP, what we do, who we are and our current work, .�

The OEP is a non-departmental public body sponsored by Defra in England and DAERA in Northern Ireland which means it operates independently from Defra. Our employees are public servants and as part of the benefits package, employees have the opportunity to enrol in the Civil Service Pension Scheme.�

Job description

We are looking for a Legal Administrator to undertake administrative and project management tasks to support our lawyers and legal researchers in providing legal advice and assistance across the OEP's business.

There will be opportunities to work across the range of matters dealt with by the OEP legal team. Depending on business demands and the successful candidate's particular skills and knowledge there will be opportunities to become involved in undertaking, with appropriate supervision, discrete aspects of the team�s substantive legal work.

The role could include:

Coordinating internal and external meetings and associated administration for the Legal team.Fielding internal enquiries made to the legal team, directing them to lawyers able to respond and monitoring follow-up actions, including to meet deadlines.Carrying out business administration as appropriate, including preparing meeting agendas, circulating papers and taking notes, tracking actions and updating/maintaining team documents (such as records of external legal advice received).Financial management, including preparing Purchase Orders, managing counsel�s fee notes and liaising with our Finance team over invoicing and payment of external legal advisors.​Assisting in instructing counsel and external solicitors, and providing administrative support in connection with such suppliers ( managing counsel's fee notes, maintaining external legal stakeholder information, and liaising with counsel's clerks).Setting up and maintaining internal filing systems, and providing suggestions for more streamlined ways of working.Assisting with the project management of legal tasks, including investigations, court proceedings and litigation case management, and as part of cross-directorate project teams to fulfil the OEP�s functions of scrutinising the implementation of environmental laws.Assisting in legal research, particularly on issues of environmental and public law.Supporting in handling complaints made to the OEP regarding public authorities' failures to comply with environmental law.Supporting the team in delivering training to other OEP staff in matters of environmental and public law and litigation/dispute resolution.

Person specification

The successful candidate should have:

Excellent organisation skills to manage their time effectively and prioritise their own workload.Attention to detail and the ability to ensure tasks are completed accurately.Confidence using Microsoft Office (Microsoft Word, Excel, PowerPoint and Outlook).Good written and verbal communication skills.The ability to work well with others, to develop relationships of trust with internal and external stakeholders, and to confidently deal with technical specialists and senior leaders.Willingness to learn about the organisation and to keep up to date with the new and emerging issues facing the OEP.The ability to multitask and adapt to changing priorities to deliver in an often time sensitive environment.

Behaviours

We'll assess you against these behaviours during the selection process:

Communicating and InfluencingManaging a Quality ServiceWorking Together

Benefits

Alongside your salary of �31,863, Office for Environmental Protection contributes �8,603 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Leave and Flexible Working�

The OEP offers 25 days annual leave rising to 30 days over 5 years for all new entrants.���

Additional paid leave is available where necessary to cater for a variety of situations including, but not limited to, family-related leave, volunteering days, exam and study leave, public duties and trade union activities. In addition, we offer a generous enhanced maternity leave, parental leave and shared parental leave policy.�

The OEP is supportive of flexible working and has a flexible working policy to allow for variations in individuals working hours where this is compatible with business need.�

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Performance Management and In Year Bonus Scheme�

The OEP is committed to promoting a high-performing culture for all employees.� Performance and development management is key to developing trusting relationships between managers and employees so that they can be their best and thrive at work. Every individual will have a performance management plan which will be reviewed on a regular basis.��

The OEP has a quarterly �In-year Bonus Scheme� where individuals and/ or teams can be recognised for outstanding one-off contributions and achievements.�

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Learning and Development�

The OEP is a learning organisation and strongly supports the continuous professional development of all employees through both personal and work related study. The OEP will pay for one relevant profession membership per employee to support continuous professional development.�

Every employee has access to five days learning and development each year to support professional development. This could be through Civil Service Learning mandatory and voluntary learning, corporate inductions, staff events and welcome days as well as relevant professional qualifications and specific courses.�

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Staff Wellbeing�

Staff wellbeing is extremely important and the OEP strives to provide access to numerous resources to aid the wellbeing of its employees. Current initiatives include:�

Access to the Employee Assistance Programme (EAP) providing free and confidential 24/7 telephone advice and guidance to support employees with both personal and employment issues. This may include personal wellbeing, career development or legal matters such as landlord / tenant disputes.��Access to an Occupational Health Service to provide a range of support service to help with the way you feel at work.��Access to trained Mental Health First Aiders and wider Defra Group mental health first aid network and resources.�Free access to Headspace, a mindfulness, meditation and sleep app.�Access to a Financial Wellbeing Portal.�Free eye tests and a contribution to glasses/ lenses if required for VDU use.�

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Salary Sacrifice, Discounts and SmartTech Benefits�

All employees have access to the STaR, Reward Gateway an online platform providing access to hundreds of discounts, offers and cashback options with well-known retailers. They offer a SmartTech scheme, a Cash Healthcare plan and numerous other benefits and services.�

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