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Office Manager

4 months ago

Swindon, Swindon, United Kingdom Hays Specialist Recruitment Limited Full time

Your new companyOur client is a well-established national charity focused on improving the lives of people facing financial hardship Your new roleAs the Office Manager, you will play a pivotal role in maintaining excellent facilities support, health and safety standards, and ensuring a welcoming environment for all colleagues and tenants. Your responsibilities will include:

  1. Property and Office Services:
    • Maintain a safe, well-maintained, accessible, and inclusive office environment.
    • Manage facilities and service contracts cost-effectively for the office and other properties.
    • Oversee office services, including supplies, utilities, security, maintenance, fire alarms, cleaning, catering, and waste disposal.
    • Ensure compliance with Health and Safety regulations and environmental best practices.
    • Oversee maintenance of non-office properties, including tenant support and regulatory compliance.
    • Lead the annual property budgets, managing rental income and reducing emissions through the Green Team.
  2. Health and Safety:
    • Ensure staff undertake relevant Health and Safety training.
    • Manage fire safety equipment, alarm tests, and evacuation drills.
    • Maintain First Aid equipment and ensure adequate numbers of Fire Wardens and First Aiders.
  3. Management:
    • Provide effective performance management for the Facilities and Property Coordinator.
    • Manage budgetary responsibilities and support careful financial management.
    • Ensure compliance and adherence to good governance processes.
  4. General Responsibilities:
    • Embrace and promote diversity, equality, and inclusion.
    • Commit to safeguarding adults at risk of harm and any children or young people connected with our work.
    • Ensure data protection and confidentiality in all activities.

What you'll need to succeedEssential Requirements:

  • Experience in office management.
  • Experience of managing supplier relationships and outsourced service contracts.
  • Experience of staff and budget management.
  • Customer-focused with excellent written and verbal communication skills.
  • Problem-solving skills and ability to recommend appropriate solutions.
  • Excellent IT skills, including Microsoft applications.

What you'll get in returnLocation - Devizes Salary - £ £18.00 per hour 1-3 months What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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