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Part Time Office Manager

2 months ago

Swindon, Swindon, United Kingdom Oxford Health NHS Trust Full time

About the Role

Oxford Health NHS Trust is seeking an experienced and skilled Administrative Support Specialist to join our team as a Part Time Office Manager. This is an exciting opportunity to work in a dynamic and supportive environment, providing administrative support to our teams and ensuring the smooth operation of our services.

Key Responsibilities

  • Provide administrative support to the teams, ensuring the service is well-organized and efficiently run.
  • Manage the administration team, including supervising and training staff, managing rotas, and monitoring sickness and absence.
  • Develop and implement effective administrative processes and systems, ensuring compliance with Trust policies and procedures.
  • Liaise with Estates and Facilities services to ensure the building and equipment are maintained, and safety and fire checks are performed regularly.
  • Support the Clinical Team Manager and Deputy Team Managers in the development of the service and administration processes.

Requirements

  • Higher Education qualification or equivalent/previous experience in an Administration Assistant role.
  • Proven experience of working in an office environment, using Office computer programs, and producing high-quality correspondence and reports.
  • Organizational skills, managing diary systems, and tracking information.
  • Experience of organizing and managing an admin service.

What We Offer

  • Excellent opportunities for career progression.
  • Individual and Trust-wide learning and development.
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service.
  • NHS Discount.
  • Pension scheme.
  • Lease car scheme.
  • Employee Assistance Programme.
  • Mental Health First Aiders.
  • Staff accommodation (waiting lists may apply).
  • Staff networking and support groups.

About Us

Oxford Health NHS Trust provides physical, mental health, and social care services to people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath, and North East Somerset. Our services are delivered at community bases, hospitals, clinics, and people's homes. We strive to deliver outstanding care and are committed to our values of 'Caring, Safe, and Excellent'.