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Accounts Assistant in Cardiff

2 months ago

Cardiff, Cardiff, United Kingdom Kaleidoscope Project Full time

Kaleidoscope is a pioneering substance misuse treatment provider, offering evidence-based treatment and holistic support to individuals who access its services. We are a forward-looking organisation, passionate about developing services while keeping the needs of our service user community at the heart of what we do. Our achievements include initiating the first needle syringe exchange, on site methadone dispensing and the setting up of social enterprises. Kaleidoscope understands that, through listening to people, we'll continue to innovate and campaign for the interests of those seeking help.

Our services span Wales and our Residential Unit in Heswall. At present we employ over 250 staff; these roles vary from Administrators to Clinical Staff. As Accounts Assistant you will sit within our Head Office team.

Why join us?

95% of our staff say they are proud to work for us, why? Here is a snippet of what they've said:

This role is for you if you enjoy no two days being the same and working with a range of people who ultimately make a difference to people's lives.

Whilst you are with us you will benefit from the following:

  • Generous annual leave entitlement, based on service, but reaching 32 days per year
  • Opportunity to buy and sell annual leave
  • Company sick pay based on service
  • Wellbeing incentives, including a Wellbeing day off
  • "You Day"- a day off to take for you
  • Cycle to Work Scheme
  • Electric Car scheme
  • BUPA health care plan
  • Family Friendly Policies, including enhanced maternity/paternity pay based on service and Dependency Leave
  • Employee recognition schemes including Long Service Awards and Staff Awards

Why are we Recruiting?

The work we undertake as a charity comes under the scrutiny of our commissioners, so as we grow as an organisation, we are seeking additional support for the Finance team to help our mission to be a sustainable business.

How you will make an impact...

Processing purchase ledger and expenses transactions

Provide assistance to the Finance team in a variety of Finance activities.

More than anything, we are looking for a team player who is passionate in their work. We have core values that run through everything we do and we'd love it if they resonate with you too

More about the role...

  • Processing staff expenses claimed ensuring they are accurate and in line with our staff expenses policy.
  • Process purchase ledger invoices accurately and efficiently. Ensuring coding procedures are followed.
  • Regularly reconcile supplier accounts to statements and resolve any queries in a timely manner.
  • Processing and reconciling petty cash returns.
  • Assisting with telephone and email queries to the Finance department.
  • Provide support to other finance colleagues as required.
  • Other reasonable tasks as directed by the Finance Manager to ensure the effective running of the finance department.
  • Ensuring that you adhere to all company policies and procedures and codes of conduct.

Great to haves...

The below lists the attributes and qualifications which would be great to have, but if you do not meet them and feel you can contribute and fulfil the role in other ways, we'd still love to hear from you

  • GCSE English Literature or Language and Maths grade C or above (or equivalent).
  • Working experience in a Finance team, ideally including one or more of purchase ledger, payroll support or expenses processing.
  • Ability to work effectively with people regardless of their ethnic, cultural, social backgrounds, their gender, age, religious belief, disability, and sexual orientation.
  • Some understanding of the legal requirements relating to Data Protection.
  • IT Skills including Microsoft Excel and working with accounting software.
  • A good understanding of the importance of timely and accurate information regarding financial matters and that personal/ Client data is handled in the strictest of confidence.
  • Previous experience of working in the Charity sector.
  • Experience of working in a role requiring confidentiality and professionalism.
  • Ability to build and develop relationships with internal staff, client organisations, strategic partners and other external parties/ organisations.
  • Excellent written, numerical, and verbal communication skills.
  • Good face to face and telephone communication skills and able to demonstrate empathy whilst meeting Organisation objectives.
  • Demonstrable report writing abilities.
  • Works to understand clients, employee and employer's needs.
  • Strives to exceed expectations.
  • Ability to demonstrate contribution to maximising commercial performance through controlling costs and ensuring efficiencies where possible.
  • Ability to demonstrate being self-directed, resourceful, and creative.
  • A desire for personal development and continuous improvement of self and others.