Executive Assistant

Found in: beBee jobs GB - 2 weeks ago

Salford, Salford, United Kingdom University of Salford Full time

The Offices of the Vice-Chancellor is made up of the University Leadership Team and the Executive Support Team.

The University Leadership Team (ULT) are the leadership team of the University. Led by our Vice-Chancellor, the University Leadership Team manage and oversee the running of the University of Salford and in the effective delivery of the University's strategic objectives.

The Executive Support Team are responsible for providing executive administrative support to members of ULT and private secretarial support to the Chair of Council and Chancellor they are a centre of excellence for first class executive administrative support, who consistently always demonstrate professional and positive behaviours, acting as a role model and promoting an office which not only inspires, but develops others.

This is a permanent role offering a unique opportunity to directly support the ULT in the delivery of Strategic Objectives. The role ensures the smooth and efficient completion of all administrative tasks and forms an integral part of the Executive Support Team and will work closely with the wider team of the Office of the Vice-Chancellor.

We are looking for an Executive Assistant who is resourceful, innovative, proactive and can seamlessly adjust in a changing and challenging environment. An ability to multi-task is essential as no one day will be the same You will need to be able to demonstrate outstanding customer service, time management and organizational skills and a high level of self-motivation and initiative to ensure the highest of standards.

You will collaborate with team members, internal and external stakeholders and help to establish new ways of working, pioneer change, simplify processes, and be adept at using and exploiting digital technology to achieve results.

Ideally you will have Executive Assistant experience.

You will need to be able to demonstrate:

  • Strong skills in planning, organisation and time management and experience of complex diary and inbox management
  • IT proficiency, with particular emphasis on the use of Excel to store, organise, and analyse data at an intermediate/advanced level
  • The ability to create reports, agendas, meeting slides and minutes using Microsoft 365
  • An excellent level of accuracy and attention to detail, and the ability to work to very tight timeframes and deadlines
  • High standard of written and verbal communications skills
  • Continuous improvement by questioning inefficient processes and look for smarter ways of working.
  • Problem solving in a structured and methodical way, analysing, and exploring the causes of issues.

However you identify, whatever your pathway has been to get here, come and join us at the University of Salford where we are all proud to belong - watch us in action here

if you want to hear more about the role please contact Alexandra Hackett to arrange an informal chat.

Interviews will be held on 25 April 2024

Want to know more about what it is like to work in the Offices of the Vice-Chancellor, take a look at some of our colleague videos here

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