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Finance and Systems Administrator Army Reserve

2 months ago

York, York City, United Kingdom Ministry of Defence Full time

Job Description Finance and Systems Administrator Army Reserve Location York :

Details
Reference number
Salary
£28,300 A Civil Service Pension with an average employer contribution of 27% Job grade
Executive Officer Contract type
Permanent Business area
MOD - Army Type of role
Finance Human Resources Working pattern
Flexible working, Full-time, Job share, Part-time Number of jobs available
1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

York, Yorkshire and the Humber, YO10 4EB

About the job

Job summary

The British Army protects the United Kingdom's interests at home and abroad, providing a safe and secure environment in which all British citizens can live and prosper. The Army is supported by a civilian workforce that includes 8000+ MOD Civil Servants. This civilian workforce provides a vast range of roles such as teachers, firefighters and psychologists to logisticians, financiers, administrators, project and programme managers and policy staff all of whom enable the Army to deliver its core outputs.

Working within an Army Reserve unit, our civilian staff deliver crucial outputs and play a meaningful part of the team. When you see our service personnel being reported on in the media whilst out on operations around the world, providing support and help to others overseas and at home, or out training so they can be the best at what they do, you will have immense pride knowing you played some part in making it happen

4th Battalion The Royal Yorkshire Regiment (4 YORKS) are looking for an outgoing and motivated individual, with strong inter-personal skills and an eye for detail, to be part of an innovative and high-performing team with a focus on providing outstanding customer service in the role of a Financial Systems Administrator (FSA). The vacant post is a full-time position and advertised at 37 hours per week.

Ideally, the successful candidate will have previous experience of working in a financial or administrative role and is able to easily adapt to changing priorities.

The vacant post is a full-time position and advertised at 37 hours per week.

B

Job description

The FSA plays a vital role in the delivery of finance and administrative functions to the unit, which is important to ensuring that all military personnel are well administered. Good administrative and financial processes allow the military personnel within the Battalion to conduct their duties effectively.

The candidate will need to be a team-player but be able to work on their own initiative. The right person will need excellent organisational skills and to be confident in their problem-solving ability. They will also have the ability to communicate with confidence to a varied customer base as well as senior leaders.

The individual will be responsible for the day-to-day operation of the Public Funds Account using the Cash Office Management system, book-keeping of the unit's charitable funds and overseeing the accurate and timely processing of pay and allowances for military personnel using a bespoke IT system.

The role holder will, as the senior civil service grade within the Battalion, be required to support lower Civil Service grades and Line Managers, with Civil Service procedures.

The role holder will also provide timely and accurate advice to military personnel on entitlement to allowances and expenses for periods of temporary duty away from their permanent duty station and is required to authorise expense claims.

Occasional travel to the Battalion locations may be required as well as the attendance at role related seminars, conferences and courses across the UK.

Person specification

The ideal candidate will be well organised and will possess strong communication skills in both written and verbal form. They will be able to quickly build good working relationships with a variety of partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds. They will have good Information Technology skills, including basic Microsoft Office 365, and have excellent time management skills. They will use initiative to prioritise work with minimal direction whilst maintaining an excellent attention to detail. Experience of working in a financial or administrative role would be desirable.

There is a requirement for the successful candidate to hold a MOD Finance Skills Certificate (FSC) and you will be required to gain this within the first 6 months in post. Training and support will be given to complete this successfully. Further learning and development will be tailored to your specific role.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing
  • Making Effective Decisions

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

You are required to provide a personal statement, of no more than 500 words, detailing your previous financial or HR administrative experience and explaining why you are suitable for the role.

Please note that it is essential that your personal statement is aligned to provide evidence that you have the knowledge and recent practical experience in a financial or administrative role.

At interview you will also be assessed against the following:

Experience: Proven previous experience in a financial or administrative role

  • Behaviours:
    • Managing a Quality Service
    • Delivering at Pace
    • Communicating and Influencing
    • Making Effective Decisions

Application sifting is scheduled to take place on a date to be confirmed.

Interviews will take place at Worsley Barracks, York on a date to be confirmed. A minimum of 2 full working days' notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers- .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment. Security
Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants

Job contact :

  • Name : Major Wayne Boyes Email : Telephone :

Recruitment team

  • Email : DBSCivPers-
Further information
Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.