Events Coordinator

1 month ago

Oxford, Oxfordshire, United Kingdom University of Oxford Full time

Location: Venue Services, Old Bodleian, Broad Street, Oxford, OX1 3BG

About the role

Would you like to be part of a small and dynamic team responsible for running events, weddings and filming in some of Oxford's most beautiful and historic spaces?

The Bodleian Libraries are seeking to appoint an Events Coordinator to join its busy Enterprises department. The role will include overseeing the operational aspects of events (including the production of detailed event schedules), assisting with the set up on the day and working closely with clients to ensure you can communicate key details to stakeholders in advance. You will work closely with colleagues in other Bodleian departments to ensure that best-practice policy guidelines and service standards are met.

This is a permanent, full-time position, working 36.5 hours a week. It requires some evening, weekend and bank holiday working. The role will mainly be office based, with occasional opportunities for home working.

This role will require some manual handling – full training will be given.

About You

You will have previous experience of working on events, with a strong attention to detail and the ability to think critically about all aspects of an event. In this role you will need to be able to employ tact, discretion and diplomacy in your communication with a wide range of stakeholders. You will be able to use your initiative when finding resolutions to complex logistical issues, and will be comfortable asserting rules when needed. You will be a skilled multitasker with the ability to work under pressure in a busy environment as part of a team.

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days of annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans

More information is available at

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents listed above must be submitted otherwise your application will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Katie Heath, who can be contacted with enquiries relating to the role ). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ).

Only applications received online by 12.00 midday (BST) on Tuesday 27 August 2024 can be considered. Interviews are expected to take place on Friday 6 September 2024.

£25,138 to £28,759 per annum, Grade 4

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