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Administration Assistant

3 months ago

Invergordon, Highland, United Kingdom Global Highland Full time

Are you an Administrator looking for an exciting new opportunity?

Are you looking for full time work?

Do you like the opportunity of career progression?

If you have answered yes to the above then please read on

Our client is looking for an Administration Assistant to join their well established team.

Duties will include

  • Assist the Operations Coordinator with administrative activities related to the generation, renewal, and submission of documentation.
  • Manage files for land spreading locations.
  • Update the online portal to provide customers with up-to-date business information.
  • Distribute spreading sheets to employees to ensure a compliant back-to-land process.

  • Oversee the SAP purchase order process, providing accurate information to customers and suppliers, and detailed cost data for financial management.
  • Generate and submit cost and accrual data according to the month-end schedule.
  • Assist the Operations Coordinator with the month-end billing process.
  • Manage orders to ensure timely and cost-effective purchasing for operational efficiency.
  • Handle the BACS/card payment process and provide detailed summaries for the month-end process.
  • Liaise with accounts payable and assist in resolving customer complaints.
  • Set up new customers and suppliers according to internal processes.

Other criteria include

  • Communicate professionally and clearly, both in writing and verbally, with customers, suppliers, and internal stakeholders.
  • Proficient in all Microsoft Office functions.
  • Maintain a high level of professionalism in all work aspects.
  • Self-motivated with strong attention to detail.
  • Excellent communication skills.
  • Effective time management
  • Proactive, organized, and methodical.

If you would like to find out more and have a confidential conversation please contact Lyndsey at Global Highland