Finance Assistant

4 weeks ago


Glasgow, Glasgow City, United Kingdom Taylor Hawkes Ltd Full time
We are looking for an experienced Clerk for a busy, but very interesting creative production company. They are located near Glasgow City Centre (Southside).

Duties:
  • Purchase Invoices - Print and scan Purchase Invoices on to Auto Entry
  • Match Delivery Note to Invoice
  • Process Purchase Invoices through Clarity Software (Training Given)
  • Checking Invoice against the Purchase Order - entering prices and information that has been missed, finding out Job number if not on PO and coding Invoices with Nominal Code.
  • Once the invoices have downloaded onto Auto Entry, enter the nominal code, PO number, and short description for each invoice and transfer to Xero.
  • Checking Suppliers Statements - Requesting copies and reconciling the Purchase Ledge to Statements
  • Preparing a list of Suppliers payments submitting to Director for approval
  • Raising Purchase Orders
  • Updating Clarity Prices and adding notes to system
  • Matching Sales & Purchase payments on Xero
  • Processing job bags through Clarity and transfer to Xero.
  • Petty Cash - Keeping a record of transactions and reconciling at end of month.
  • Going to the Bank to get Petty Cash
  • Credit cards - Processing all Credit card invoices through Clarity, checking prices/ job numbers and coding, reconciling against the Credit Card statement.
  • Payroll - Checking clocking in system reports. Pulling together Overtime Sheets and sickness and entering on to monthly spreadsheet
  • Applying for CSCS cards, booking training courses
  • Assisting with ISO - Updating training Matrix, uploading Certificates on to system, PPE, Vehicle & Machinery Maintenance
  • Answering Phone
  • Reception duties
  • Incoming Mail
  • Outgoing Parcels - either booking collections, or going to the Post Office
  • Sorting out cash for subsistence envelopes for staff working away
  • Yearly reviews of Gas, Electricity, Vehicle Recovery
  • Dealing with the cleaning company contract.
    Requirements
    • 3+ years' finance experience
    • Excellent communication
    • Self starter who can take the initiative
    • Xero experience preferred

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