Assistant Framework Manager

4 weeks ago


Birmingham, Birmingham, United Kingdom Mace Full time

Assistant Framework Manager

Roles and Responsibilities


General Framework Management

· Support the team in updating and maintaining internal and external framework Sharepoint sites and client databases including document updates, project financial data and pipeline

· Liaise with internal colleagues and external stakeholders to organise and attend relevant meetings, prepare notes, capture data, circulate actions, and communicate / follow up

· Monitor the framework leads and prospects and ensure opportunities are accurately logged

· Research target growth sectors

· Assist with training of Mace project teams with creation of presentations and briefing packs

· Collate, manipulate, and analyse internal data from various sources to produce reports and visual presentations to support regular framework development and reporting (e.g. Framework Board reports)

· Liaise regularly with internal teams to collate data for Project and KPI reporting and ensure framework data held is accurate

· Work with framework team to drive compliance and continuous improvement across all framework projects, including adherence to corporate processes and systems

· Support project teams with Contract preparation process (e.g. Docusign)

· Provision of some support to internal financial and commercial management processes

· Collate and Prepare data required for annual Framework Audits.

Reporting

· Manage internal monthly reporting data capture activities

· Collation of information for external monthly and quarterly performance reports

· Oversee data collection and checks for Key Performance Indicators

· Coordinate information flow with sectors and project teams, sharing framework guidance documents to support consistent delivery to meet framework requirements

Framework development activities

· Support of framework initiatives with external framework team including events planning (e.g. Social Value, Supply Chain Engagement)

· Create PowerPoint presentations for client interviews and various meetings and events

· Support teams in preparation of submissions and presentations for opportunities

· Produce capability statements / documents and case studies from existing projects

· Support marketing and business development in campaigns and client engagement activities

· Undertake research of; clients, core sectors, construction market dynamics, government and industry publications, white papers etc

· Maintain bid information and ensure information accurately reflects the opportunity status

About you

· A self-motivated, proactive and trustworthy professional, methodical and organised approach to duties

· Ability to undertake several tasks at once and manage own workload and deadlines

· A team player and good communicator with the ability to operate as a part of a team or under own initiative

· Experience of working within a consultancy or construction organisation beneficial

· Has some research and analysis experience as part of wider role

· Good IT skills (Windows, MS Office, Word, Excel, PowerPoint) as well as collaboration systems such as Sharepoint, MS Teams

Location flexible; part-time available



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