Divisions Manager

4 weeks ago

London, Greater London, United Kingdom Imperial College London Full time

Location: Hammersmith

Job Summary

As 1 of 2 Divisions Managers in the Department, you will work closely with academic staff, fellow Divisions Manager, and the Department Manager to ensure the effective and efficient administrative operational management of the Department, assist in the development of operational policy, and successfully manage change. You will advise on the development and implementation of strategy and operational policies and will help to ensure is working within the overarching strategic plans of the Department and the Faculty of Medicine.

Jointly with your fellow Divisions Manager, you will be responsible for coordinating the provision of administrative support to the Department, leading your team to deliver a customer-focused service and support colleagues with matters relating to Research Services, Human Resources and Finance. You are a senior member of the Divisions Management team and as such will act as line manager for support staff within the Sections.

Duties & accountabilities

  • have a full understanding of the College financial systems and utilise the HR management system for grant management, financial management, payroll, and HR management.
  • provide advice on the management and administration of research applications, awards, and contracts and guarantee adherence with Department, Faculty, and College requirements as well as funder terms and conditions.
  • manage and lead ad hoc or planned projects within the Division as appropriate.
  • coordinate, attend, and participate in relevant Divisions, Departmental and Faculty Committees/Working Groups/meetings.
  • be encouraged to identify and make recommendations for the improvement of Divisions/Departmental procedures, jointly with fellow Divisions Manager, Department Manager, and the wider management team.
  • direct queries regarding health and safety, estates and accommodation matters, and educational matters to the relevant Departmental Management team member.
  • coordinate and lead aspects of the support team's delivery of procedures, including the replacement, recruitment and selection of staff and probation, performance, appraisal, and promotion, in line with College policies and procedures.
  • provide advice to managers, the administration team, and other relevant colleagues on the College's HR process, policies and procedures, and collaborate with College HR staff to maintain compliance with legal requirements and good practice.

Essential requirements

  • A university degree or equivalent qualification/experience in a relevant administrative/business-related field.
  • Experience in managing or supervising staff, including motivating, developing, and gaining support from staff.
  • Proven financial management experience.
  • Experience of Human Resources management
  • Experience of negotiating with staff to achieve successful conclusions
  • Knowledge and understanding of the aims and objectives of the Faculty of Medicine
  • Knowledge of finance and human resources procedures
  • Broad knowledge of utilising information technology/MS packages to provide management information reports, particularly financial reporting
  • Financial planning and budget management skills
  • Excellent interpersonal skills, with the ability to communicate effectively at all levels and build strong working relationships
  • Able to resolve problems as they arise
  • Ability to self-manage and be self-motivated, confident and be able to persevere

Further Information

This is a full-time, open-ended contract based at Hammersmith with requirement to work at White City or Charing Cross for 1 day a week out of the 3 days on campus.

Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview.

For technical assistance, please contact

Closing Date: 25 May 2024

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