Personal Assistant to Leisure Division

2 weeks ago

London, Greater London, United Kingdom Savills Full time

Key Responsibilities

An opportunity exists to coordinate the administrative function of the Leisure and Trade Division. You will be working with the Head of the Division to coordinate the key administrative functions around marketing, finance, people and systems. Inaddition to acting as a direct PA to the Head of Division and another Director.

  • Providing full PA support to 2 Directors and administrative support to the wider team.
  • Coordination of divisional projects and initiatives
  • Taking minutes and pulling together Board papers
  • Arranging internal and external meetings, booking meeting rooms and setting upconference calls.
  • Organising divisional events
  • Inbox management for Directors flagging any that need urgent attention and responding where suitable.
  • Supporting the running of the Divisions website and marketing presence.
  • Organisation of team appraisals and training
  • Maintaining and updating CRM systems
  • Assisting with creating and formatting presentations
  • Collating quarterly trading updates
  • Raising and processing invoices and purchase orders
  • Diary management
  • Completing expense claims
  • Organising travel arrangements**Key Skills**:
  • 2-3 years' experience as a PA or solid experience in an administrative capacity
  • Ability to act in a professional and confidential nature at all times
  • Excellent communication skills both verbal and written
  • Excellent organisational and administrative skills able to prioritise multiple tasks and deadlines and good attention to detail.
  • Confident to take ownership of all travel arrangements
  • Able to work on their own and use their own initiative and delegate effectively for maximum results.
  • Ability to work under pressure
  • Maintain a high level of professionalism when dealing with clients and colleagues.
  • Manage private and confidential information with the utmost discretion
    Team Overview
**The Leisure and Trade Division comprise 3 teams with a total of 62 people, of which 9 are administrators, across 8 locations. We provide advice across a range of disciplines in respect of pubs, holiday parks, mobile home parks, marinas, garden centres,golf clubs, children's nurseries, along with providing advice in the automotive sector.

Savills employee offer***

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