Accounts Payable Apprentice
2 months ago
We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.
The Role: Accounts Payable Apprentice (on a 18 month Fixed Term Contract)
The Department: Accounts Department
Responsible to: Accounts Payable Supervisor
Purpose of the role:
To provide a highly efficient service dealing with all aspects of Accounts Payable. To ensure all invoices and expenses are processed and paid on a timely basis with all data accurately recorded. To manage the relationship with suppliers.
To encourage team work with the aim of providing a first class service to Mayer Brown International LLP.
To provide support throughout the business in invoice management and authorisation routing using the Chrome River invoicing module.
Hours: 9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business.
Checking & approving invoices and expenses in Chrome River on a daily basis in accordance with the Firm's policy. Ensuring the correct coding is used and receipts are in order.Assisting with Chrome River expenses and invoice platform to include troubleshooting, tracking queries and importing of data and payment cycles.Allocating weekly/monthly recharges/file uploads of various costs to include: Catering recharges, taxi/courier uploads, Global cost centre recharges.Checking and coding invoices to the correct cost centers. Reclaiming input VAT in accordance with H M Revenue & Customs guidelines, maximising all vat reclaims within the rules.Allocating and passing invoices for payment.Preparing input of electronic payments Direct management and control of certain key supplier accounts e.g. Dial a Cab, Altour, Transworld, Cars and Couriers and Conferencing.Manipulation of excel data files into Aderant import format ready to upload.Dealing with direct debits for certain suppliers.Liaising with staff and suppliers to resolve account queries and disputes promptly.Updating and maintaining vendor records.Reconciliation of suppliers ledgers & statements and prompt resolution of all queries.Posting vendor payments to the Aderant Accounts Payable module and filing all backup paperwork.Providing backup of supplier invoices as required (for audit purposes).In-house audit/ vendor verification checks for new suppliers. Generating invoices to recharge adhoc/non client service costs as required as well as chasing up internal personal costs.Reconciliation of various balance sheet accounts Obtaining signatures and authorisations on paymentsInputting CHAPS, BACS & International payments onto Bankline as requiredProvide support and holiday cover within Operations team in various functions as requiredTo assist with special projects as required throughout the departmentGoing to the bank on a Rota basis (once a week).Ensuring strict deadlines are met for payments runsEnsuring strict deadlines are met for month and year end
The above list of tasks and responsibilities aims to give a general overview of the type of activities this role involves and is not intended to be a comprehensive list, subject to the needs of the Firm this job description may be reviewed from time to time
This role would be suitable for someone wanting to study for the AAT Level 3 exam and who is;
Educated to A level or equivalent At least GCSE level 4 in Maths and English.
Experience, skills and personal attributes:
Sound knowledge of Microsoft office: Word; Excel; OutlookPersonable and able and willing to work as part of a teamGood telephone manner essentialAdaptable and flexibleAbility to use own initiative with a can do attitudeAbility to pay attention to detail and ability to check own workReliable and well organisedAbility to meet strict deadlines and work under pressureAccurate spelling and punctuationGood keyboard skills essentialAbility to prioritise and multi task
At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.
In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race and Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).
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