Finance Administrator

3 weeks ago


Oxford, Oxfordshire, United Kingdom University of Oxford Full time

Further to a reorganisation of Professional Services roles in the School of Medicine and Biomedical Sciences, we are seeking a small number of highly efficient and capable administrators to become members of the academic administration team in the School of Medicine and Biomedical Sciences. These posts provide an excellent opportunity to develop a career in University administration.

The Finance Administrator will provide financial support for the (Clinical) Medical School Office which will include raising requisitions and receipting orders on the Oracle Financial System, and forwarding invoices for approval. They will administer scholarship and bursary payments for medical students and they will deputise for course administrators by processing travel expenses claims from students during busy periods. They will also be responsible for maintaining a secure database of patient volunteers, and arranging payments to those volunteers for taking part in educational activities.

The post holder will receive and process room bookings for a small number of teaching and meeting rooms in the Academic Centre and the George Pickering Education Centre, and respond to enquiries about bookings.

On weekday mornings from 8.00am, the post holder will have primary responsibility for greeting visitors to the office (e.g. students and teaching staff), directing them to the correct place/person, and distributing and collecting keys for teaching/meeting rooms in the Academic Centre. Another member of staff will have primary responsibility for this on weekday afternoons.

The successful candidate for this position will have the ability to work systematically and to a high level of accuracy, with excellent attention to detail. They will have strong administrative and organisational skills, and will have the ability to manage a broad workload in an efficient manner. They will need to be willing and able to work harmoniously as a team member within a culture of academic leadership, as well as to work independently and to take the initiative to find solutions to problems, or to progress key tasks. They will have an excellent standard of computer-literacy, and will have the ability to handle numerical data with confidence and accuracy.

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

  • Employee Assistant Programme (EAP)
  • An excellent contributory pension scheme
  • 38 days annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans

To make informal enquiries about the post, please contact Mrs Kirstie Vreede (Head of Administration and Finance):

Applications for this vacancy are to be made online. As part of your application you will be required to upload a CV and a supporting statement.

The post is offered at 0.8 – 1.0 FTE. If the post is undertaken at 0.8 FTE, the working hours will need to be spread over five days (Monday to Friday) each week. The post holder will work in a shared office based in the (Clinical) Medical School Office, Academic Centre, Level 2, John Radcliffe Hospital.

This is a fixed-term post until 31 August 2026, although there is a strong possibility of renewal for a further period, or conversion to a permanent contract, subject to funding.

The closing date for applications is 12 noon on Tuesday 7 May 2024. We expect to hold interviews in the week beginning Monday 13 May 2024.

£28,759 to £33,966 per annum : Grade 5 (pro rata for part-time)



  • Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    To work as part of the social & Community administrator team to coordinate and administer the Hospital's Samaritan Fund and provide finance assistance to Social & Health Care Staff for patients within the Oxford Radcliffe Hospitals.To provide an administrative support service to the Hospital Social & Health Care teams on all three Hospital sites ensuring an...

  • Administrator

    1 week ago


    Oxford, Oxfordshire, United Kingdom Page Personnel Finance Full time

    This temporary and part time administrator job is a varied role providing administrative support to the Finance Group, along with ensuring the fundamental routines of the office are managed.Client DetailsMy client are a leading global company based in oxford. Based in the perfect location as you can get there via car and public transport. They are looking...


  • Oxford, Oxfordshire, United Kingdom Tripadvisor Full time

    We believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there.Job Summary:We are looking for a...

  • Finance Administrator

    4 weeks ago


    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Location: Department for Continuing Education, Rewley House, 1 Wellington Square, Oxford, OX1 2JAOxford University Department for Continuing Education (OUDCE) is seeking to appoint a Finance Administrator to join the Finance team.About the role The role will be responsible for providing a shared service across the Department for raising purchase requisitions...

  • Finance Administrator

    3 weeks ago


    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Location: Department for Continuing Education, Rewley House, 1 Wellington Square, Oxford, OX1 2JAOxford University Department for Continuing Education (OUDCE) is seeking to appoint a Finance Administrator to join the Finance team.About the role The role will be responsible for providing a shared service across the Department for raising purchase requisitions...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    The Department of Materials at Oxford University is seeking to appoint a Head of Administration and Finance (HAF) to lead and manage its administrative operations, supporting the Department's academic mission. The HAF is responsible for all administrative areas including Finance, HR, IT, Academic Administration, Facilities and Safety; the post holder will...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Job advert - Finance & Administration CoordinatorThe University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.We are the Innovation &...


  • Oxford, Oxfordshire, United Kingdom Restore Ltd Full time

    14 hours per weekThis is an opportunity to use your organisational and administrative skills to play a key role as part of the Central Services team for a renowned and well-regarded Charity.Reporting to the Finance Director, this key role will provide administrative Finance support in the handling and distribution of information and in data entry. Working...


  • Oxford, Oxfordshire, United Kingdom University of Oxford TSS Full time

    Location: Oxford City Centre Category: Finance Admin/Support Vacancy Type: Fulltime (temporary) Pay rate:£13.70 per hour + holiday payWeb advertVacancy ID:15990We are actively seeking a dedicated Temporary Finance Administrator to join a central based Oxford University Department, commencing immediately for a 12-week duration.As a key player in the Finance...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We are the Innovation & Engagement Team in Research Services. Our focus is on...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.We are the Innovation & Engagement Team in Research Services. Our focus is on...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We are the Innovation & Engagement Team in Research Services. Our focus is on...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.We are the Innovation & Engagement Team in Research Services. Our focus is on...


  • Oxford, Oxfordshire, United Kingdom Universal Asset Finance Limited Full time

    Universal Asset Finance are a finance broker specialising in the bus, coach and HGV markets.Due continued growth we are looking for a sales support administrator to assist our asset finance brokers.Duties to include updating deals through our softwareAnswering all inbound phone calls and relaying to appropriate brokers.Working within a small but growing...


  • Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    To assist the Finance Systems manager and senior System Administrator in the day to day running of the core Oracle Fusion system. the post holder will ensuring that users are created in accordance with Standing Financial Instructions and GDPR principles. The post is also the first point of contact for user that have problems with the PO approval process.We...


  • Oxford, Oxfordshire, United Kingdom Oxford Ionics Full time

    The future is quantum. Oxford Ionics is a high-performance quantum computing company delivering world-leading innovations to create the most powerful, accurate and reliable quantum computers to solve the world's most important problems. Quantum Computing offers a radically new way of building computers that harnesses the power of quantum physics to...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Contract typePermanentHoursAbout the roleThe Head of Administration and Finance (HAF) is the senior administrative post in the Faculty of Theology and Religion and is responsible for the effective and efficient day to day non-academic management and administration of the Faculty. Working in close partnership with the Faculty Board Chair and other senior...


  • Oxford, Oxfordshire, United Kingdom Adecco Full time

    Adecco are proud to be working in partnership with a charity based in Oxfordshire to recruit a Finance and Administration Manager on a part time basis.This is an exciting opportunity to work closely with the Chief Executive and management team to establish and maintain effective financial and administration systems and processes.You will be responsible for...


  • Oxford, Oxfordshire, United Kingdom Oxford Royale - Head Office Vacancies Full time

    About Oxford Royale:Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.We are looking for an organised and detail oriented Finance...


  • Oxford, Oxfordshire, United Kingdom Oxford Royale - Head Office Vacancies Full time

    About Oxford Royale:Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.We are looking for an organised and detail oriented Finance...