Accounts Payable Clerk
3 days ago
Join our dynamic team, where you'll report to the Accounts Payable and Treasury Team Leader. Your primary responsibility will be to ensure the timely and accurate processing of accounts payable transactions, making sure invoices are paid within company guidelines.
You'll be working with automated Purchase to Payment and Expenses systems, contributing to the efficiency and accuracy of our financial operations.
If you have a keen eye for detail and thrive in a fast-paced environment, we want to hear from you
Main Responsibilities
Inputting purchase invoices - goods/services/expenses.Ensuring all invoices are received and paid on time according to company policies and agreed payment terms.Ensuring all purchase ledger details are correct before processing to the purchase ledger.Regularly reconciling supplier statements to ensure the ledgers are up-to-date and accurate.Documenting and resolving any discrepancies and/or errors found during the processing of purchase invoices to the purchase ledger.Liaising with suppliers regarding queries arising from the supplier statement reconciliations and other internal checks, ensuring credit is received for discrepancies agreed by suppliers.Collating payment runs via the Bacs system.Reviewing staff expenses, ensuring all back-up and approvals are provided and correctly coded before processing for payment in line with company policies.Collating and filing records and invoices in an orderly manner.Being the first point of contact for all relevant enquiries from suppliers and internal customers.Ensuring adherence to company policies and procedures, taking into account legislative and regulatory responsibilities.Generally assisting the Accounts Payable and Treasury Manager to ensure the integrity of the purchase ledger; involvement in projects impacting the area and/or other reasonable duties as requested.
Benefits
Enhanced annual leave entitlement, starting at 31 days, including bank holidaysAccess to our prestige benefits and rewards portalDiscounts on high-street shopping, days out, entertainment, and food & drinkLong service rewards: both financial and leave-basedHealth cash planLife assurance schemeCareer development opportunitiesAccess to a well-established employee assistance programme providerOther excellent benefits you'd expect from a market leaderHybrid working opportunities after all initial training has been undertaken
Working Hours
Monday to Friday, 37.5 hours a week. Working hours for this Accounts Payable Clerk role are between 8am and 5.30pm.
Essential Skills
A team player with a positive can-do attitude, hard-working and willing to learnA strong communicator with excellent telephone manner, able to gain commitment from suppliers and colleagues at all levelsAble to plan and prioritise own workload to meet conflicting, varied, and demanding deadlinesAbility to deal with confidential and sensitive informationExcellent attention to detail and a right-first-time mentality
Key skills (Technical)
IT literate - proficient in MS Office, including advanced MS Excel skills, e.g. pivot tables, VLOOKUPS, filters, etc.Accurate data input skillsKnowledge and experience of the purchase ledger cycle, including processing reconciliations and payments
Experience (type and level):
To acquire the above skills, we would estimate that it would typically take between 2-3 years of experience in a financial/accounting environment.
Desirable Skills
Knowledge of financial accounting systems and staff expenses systems, e.g. Navision and Expense on DemandFormal qualification in finance or accountancy - working towards AAT or equivalent
Why Whistl?
We are the UK's leading delivery management company providing efficient, high-quality, and competitively priced services across business mail, parcels, fulfilment and doordrop media in the UK and internationally. Distributing more than 4 billion items annually, we are market leaders in Downstream Access Mail (DSA) services, handling over 50% of bulk business mail in the UK.
We are in the top 100 privately owned companies with 23 locations across the UK. Our success is down to our people and the values we all follow to deliver excellence to our customers.
We think as part of a team, act with a can-do attitude and do the right thing. Following these simple values has resulted in our people delivering and exceeding our business and personal development goals.
We are a family of uniquely different people with strengths in the areas we work in and always have the opportunity to be curious to enhance ourselves.
We are a disability confident employer and embrace Well Being, EDI and ESG to make ourselves and our environment the best it can be.
Due to the nature of our business, this role may be subject to a DBS check.
Join us as an Accounts Payable Clerk today
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