Temporary Administrator

3 weeks ago


Telford, Telford and Wrekin, United Kingdom Pertemps Full time

Temporary Part Time Receptionist


Pertemps are currently recruiting for a Part Time Receptionist to join our clients' team based in Telford on a Temporary ongoing basis to start immediately.


You will play a pivotal role within the company, acting as the first point of contact for visitors as well as internal personnel.

You will provide a high quality and professional service, as well as support with administration duties as required.

Hours: Mon & Tues 8:00am – 16:30pm with 30 minutes for lunch | 16 hours per week (worked over 2 days) | Term time + 5 PD Days per academic year.

Salary: £12.23 per hour.

*PLEASE NOTE, A VALID DBS IS ESSENTIAL FOR THIS POST*

Duties include but not limited to:

  • Complete reception duties efficiently and to provide a professional positive welcome to all visitors, students, and staff.
  • Issue visitor lanyards and ensure all persons signed in/out, in accordance with safeguarding protocols.
  • Deal with enquiries by email, telephone and in person, and to ensure accurate information is passed to the relevant parties in a speedy manner, always maintaining confidentiality.
  • Be responsible for incoming and out-going post by sorting and distribute external mail and parcels and franking outgoing mail.
  • Take receipt of and sign for deliveries and parcels
  • Maintain a neat and tidy reception area, ensuring school publications and other relevant information are readily available for visitors.
  • Be the gate keeper and oversee the school's lost property.
  • Provide general admin support to the school, e.g., photocopying, filing, faxing, completing standard forms, and responding to routine correspondence.
  • Provide general administration duties as directed by the HR Manager/PA to the Principal
  • Deal with any internal and external communication of information appropriately
  • Provide word processing, spreadsheet production, record keeping and filing as required.
  • Produce, print, and circulate documents and reports as required.
  • Maintain manual and computerised records/management information systems.
  • Regularly review processes and look for opportunities to become more efficient.
  • Provide reception cover on the other 3 days for staff absences when needed.
  • Provide support for colleagues within the reprographics/admin team during peak periods and short-term absence.
  • Other relevant duties as may be reasonably requested by the Principal or the HR Manager.

Ideal Candidate:

  • Experience of working in a busy reception environment
  • Pleasant, courteous, and confident telephone manner
  • Experience of working within administration
  • Excellent communication (both verbal and written)
  • Ability to work under pressure, meet deadlines and organise/manage own workload.
  • Good standard of general education including numeracy, literacy, and ICT skills.
  • Efficient administration and good organisation skills
  • IT Proficient including Microsoft office, word processing, spreadsheets, emails etc.
  • Understanding of the importance of and ability to work with due regard to confidentiality, data protection, always safeguarding and equality.
  • Self-motivated and ability to work on your own and constructively as part of a team.
If you are interested in this vacancy, please click to
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