Events Coordinator

4 weeks ago

London, Greater London, United Kingdom Pepperpot Centre Full time

About Us

The Pepper Pot Centre is a vital, Caribbean & other BME community resource for the over 60s in Kensington & Chelsea and neighbouring Boroughs, seeking to combat discrimination, isolation, depression and loneliness and help our members to take charge of their lives and live in a healthy and independent manner.

Having formally opened our doors in 1981, we are a meeting place for older and retired members of the community and a day centre that provides a balanced Caribbean meal, recreational and cultural activities and lots more. In 1976 & 2006 was visited by the late Queen and by the Duchess of Cornwall in2020.

We are now seeking a part-time Events Coordinator to join our team for a one-year, fixed term contract, working 21 hours per week.

About the role

This is a phenomenal opportunity for a proactive and community-focused individual with a strong grasp of the needs of older people from Caribbean backgrounds and other BME communities to take an exciting step in their career with our organisation.

We are looking for a highly organised and creative Events Coordinator to join our growing team to plan, deliver and evaluate the effectiveness of events targeted specifically at our 60+ community e.g. trips/visits to parks, museums, Theatre, Seaside and more.

Our new Events Coordinator will support the planning and delivery of a key part of our work, namely: the management of our events programme designed to combat and prevent isolation, loneliness and depression amongst our elders. They will work closely with our sponsor, Global Radio – LBC, Capital Xtra, Heart, Smooth, Classic FM, talkSPORT and more.

Specifically, you will:

  • Develop an Events programme, trips, visits, excursions designed to combat discrimination, isolation, depression and loneliness.
  • Publicise our programme of events, and activities via digital media, leaflet distribution, open days, and word of mouth etc.
  • Support and encourage our members to attend the Events programme of activities.
  • Recruit train and organise team of volunteers to support and expand the Events programme.
  • Plan, organise administer and accompany members on trips, visits and excursions within and outside the UK and you may be required to work outside normal office hours.
  • Produce written reports for the management committee and our sponsor Global Radio.
  • Evaluate the success of events through feedback mechanisms, attendance records, and make recommendations
  • Adhere to PPC's internal administrative protocols and procedures, including the Finance Procedures, Equal Opportunities, Health and Safety and Data Protection policies.
  • With the Director, regularly review and update risk assessments for events.

    About you

    Essential:

    • Understanding the essential needs of older people from Caribbean backgrounds and other BME communities
    • Previous experience of successfully coordinating events
    • Experience of both planned and reactive approaches to event planning/work Proactive and able to work independently with minimal supervision as well as collaboratively as part of a team.
    • Good organisational skills with a methodical approach to working on several tasks simultaneously and working to deadlines.
    • Good interpersonal skills with the ability to communicate effectively diverse populations and build rapport with clients
    • Good written and research skills with the ability to draft letters, invites, reports skills
    • Be familiar with Microsoft Office, Excel etc.

      This is the most important part of your application and your opportunity to demonstrate why you are a suitable candidate for the post and how you meet each of the about you specification criteria.

      Desirable

      · A full, clean driving licence.

      · Knowledge of the physical, cognitive, and emotional needs of seniors and individuals with disabilities.

      · Experience of working with a management committee.

      · Experience of monitoring and evaluating small projects.

      · Some knowledge of the Statutory and Voluntary sector.

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