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Technical Secretariat/Author

3 months ago

Reading, Reading, United Kingdom AWE Full time

Technical Secretariat/Author

Location: Reading /Basingstoke area

Salary: Up to 40k per annum (Depending on experience and suitability for the role)

Closing Date: 23rd August

As part of our People Promise, AWE (one of the best 25 big companies to work for in the UK) has a range of benefits to suit you. These include:

  • Time to recharge your batteries with 270 hours of annual leave (plus every other Friday off work)
  • Consideration for flexible working arrangements so that your work may fit in with your lifestyle. Just let us know on your application if you wish to work part time.
  • Opportunities for Professional Career Development that include funding for the annual membership of a relevant professional body, access to mentors and training.
  • Employee Assistance Programme and Occupational Health Services
  • A generous defined contribution Group Personal Pension (we will pay between 9% and 13% of your pensionable pay depending on your own contribution)
  • Life Assurance
  • Discounts - access to savings on a wide range of everyday spending
  • Special Leave Policy including paid time off for volunteering, public service (including reserve forces) and caring for your family
  • A host of voluntary & core benefits to suit your health and wellbeing - more information available on our careers site.

As we move into an exciting phase in our programme, we have an opportunity for a Business Operations Technical Secretary/Author to join AWE. You will provide support to the Liabilities function, of whom are tasked with maintaining our site infrastructure and utilities, as well as the decommissioning and demolition of old buildings to make way for new modern facilities.

In this role you will be responsible for the end-to-end coordination of leadership, regulatory, customer and/or technical meetings. Ensuring that preparatory and follow up information and data is gathered, communicated, and issued and recorded formally in accordance with company arrangements.

Successful candidates will be responsible for.

  • The end-to-end coordination of leadership, regulatory, customer and/or technical meetings incl. notification, meeting planning, meeting packs, note taking, data gathering, data analysis, and action tracking.
  • Structural review and formatting of senior board papers and communications.
  • Consulting with key stakeholders and meeting contributors to ensure meeting packs and outputs are well informed and accurate.

Whilst not to be considered a check list, candidates should be able to demonstrate/evidence the following:

  • A Level or equivalent qualification or equivalent on the job experience in a comparable field.
  • Critical thinking/problem-solving mindset.
  • Excellent communication and stakeholder management approach.
  • Exceptional organisational skills and experience of managing multiple tasks and stakeholders at any one time.
  • Excellent active listening skills and capable to translating information and/or requests into action plans.
  • An ability to structure clear and concise leadership level reports, papers, and information packs.
  • Good analytical skills and able to interpret data sets to ensure appropriate action/response is taken.
  • Good document and configuration control.

All candidates must be willing and able to obtain and maintain the necessary security clearance for the role and be willing and able to work in designated areas.