PA Legal

3 weeks ago

London, Greater London, United Kingdom Linklaters Full time

About Linklaters

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Personal Assistant

You will provide a full range of PA, secretarial, co-ordination and administrative tasks, including all document work, matter management, billing, developing pitch material, and supporting on marketing and K&L activities.

You will be delivering a highly proactive, efficient, and effective service for a number of Partners and Counsel and possibly some Managing Associate activities, within one of the Firm's practice groups. This role, which has a lower ratio of principals than a secretary role, will give you the opportunity to build deep relationships and use your initiative and great judgement to deliver a confidential, professional, and client-focussed service in a fast-paced environment.

The role:

  • You will work in line with the firm's 'one team' approach, sharing your experience and your workload and using all available firmwide resources to meet deadlines.
  • You will be empowered to build effective relationships across the firm, and with your fee-earners' clients, to complete tasks in the most effective way.
  • Using your knowledge and experience, you will support your fee-earners with a range Business Development and Marketing activities.
  • You will be proactively involved in the billing process from beginning to end, undertaking specific tasks as part of this process relevant to your practice area.
  • You will use your knowledge of the firm's systems and policies to anticipate and proactively offer solutions to issues and ensuring compliance with Legal & Risk policies.
  • You will continue to develop your competencies and skills in order to provide excellent professional assistance, attending training when required.
  • You should be approachable and flexible with an ability to communicate with senior stakeholders effectively and know how to target messages to the audience.
  • You will demonstrate a proactive, enthusiastic, can-do approach to your work and have the ability to delegate effectively.

Experience:

  • At least 3 years' experience working as a secretary/ PA.
  • A strong understanding of MS Office, Outlook, Word, Excel, PowerPoint.
  • Proven IT skills and an interest in new ways of doing things.
  • Strong organisational / self-management skills.
  • Articulate and confident in communicating at all levels within and outside the organisation (written and verbal).
  • Excellent attention to detail.
  • Well organised and comfortable taking the initiative.
  • Strong client service orientation - proactive, adaptable, flexible and responsive.
  • Resilient and able to perform under pressure.
  • Professional approach, strong integrity and appreciation of the confidential nature of the work.

The role is based at the Linklaters London office and we offer excellent opportunities for training and long-term development. The role offers a competitive salary and an excellent range of benefits, including private medical insurance, travel insurance, on-site GP service, on-site gym, subsidised on-site restaurant and the opportunity to join a range of social and sporting clubs.

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application Policy

Applications are only accepted online via the portal. Any queries or profiles must be directed to the lateral recruitment team on: and not the practice or partners.

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