Administrator

1 month ago

Rugby, Warwickshire, United Kingdom G4S Full time
Role Responsibility:

Administrator

HMP Rye Hill, Rugby

£23,860.64 per annum

Full Time - 40 hours per week

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care.

HMP Rye Hill is a category 'B' training prison situated in the village of Willoughby, near Rugby in Warwickshire, holding approximately 664 sentenced male adults.

Due to expansion we are looking for full-time Administrators to join the Team to provide an effective and efficient administration service to a functional/ departmental team.

Responsibilities:

  • Provide a full administrative service so that the needs of the functional/departmental team are met.
  • Ensure that key worker caseloads are allocated correctly and that all keyworker staff are advised when they receive a new prisoner.
  • Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
  • Organise and co-ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met.
  • Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required.
  • Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information.
  • Deal with all routine queries so that an appropriate response is provided.
  • Provide information from CMS Activity Lists to support daily Key Worker Delivery.
  • Collate and distribute information and reports on Key Worker team activity to ensure contractual compliance.
  • Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).
  • Provide the Management and the Team with any additional requests for support.
  • Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.
  • G4S is committed to safeguarding and promoting the wellbeing of children and adults at risk and the post holder must support these goals.
  • The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time
The Ideal Candidate:

Essential Skills:

  • Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar & New and Classic NOMIS.
  • Strong attention to detail.
  • Strong communication skills both written and verbal

Desirable Skills:

  • Previous experience in similar role

In return, you can expect to be rewarded by receiving a competitive salary, holiday entitlement, life assurance, company pension, comprehensive training and career development.

If you join us, you can be sure that you'll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

For more information about HMP Rye Hill please visit

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 10 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.

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