Editorial assistant, Avon

2 weeks ago

London, Greater London, United Kingdom HarperCollins Publishers UK Full time

Closing date: 9th May 2024 at 11.55pm

Salary: £27,600

Location: Hybrid working model in the London Bridge office

Job type: Permanent

As editorial assistant at this innovative HarperCollins division, you will provide administrative and editorial support across the division.

In addition to this, the editorial assistant will be a key voice in the acquisitions process, reading submitted manuscripts alongside the rest of the team and managing the open submissions inbox on behalf of the division. As well as taking ownership of administrative duties, there will be regular opportunities for the successful candidate to develop their editorial skills, working on edits alongside editors and assisting with creative briefs for books. In time, the editorial assistant will take on their own authors under the supervision of a managing editor..

Avon is a division of HarperCollins, one of the UK's most prolific, diverse and innovative multi-platform publishers. Specialising in commercial, high-volume fiction, Avon publishes a wide range of titles across crime, women's fiction and saga, for a predominantly female readership. Selling through both the high street and the supermarkets, Avon is a leader in trend-setting commercial fiction, with million-copy bestsellers C.L. Taylor, Helen Fields and Sue Moorcroft to its name. Avon titles are frequently seen at the top of the ebook charts, as well as in the Sunday Times bestseller lists.

Avon offers the opportunity for employees to contribute to discussions across the division, ensuring constant learning and development opportunities as new projects arise. As an exciting, market-leading division, Avon prides itself on being at the forefront of digital and industry developments, continually challenging the norm and aiming for best-in-class commercial fiction at all times.

This role is ideally suited to an organised and detail-focused candidate who has both initiative and energy. They will have a keen interest in commercial fiction and be excited at the prospect of applying creative flair to the editorial process, ensuring that our publishing continues to stand out at the forefront of a competitive market

Key Responsibilities

Editorial

Assisting with the team's desk editing, preparing prelims and taking ownership for proof checking, collation and amendments as required.Assisting the team with digital production processes, including back ad creation and Ebook quality assurance checks.Reading submissions, submitting reader reports, managing the submissions log and updating it on a weekly basis.Weekly updates of key minutes, including editorial, cover art, hot titles and acquisitions, along with AOB, ensuring that minutes are printed out and brought to each meeting.Managing freelance editorial bookings for the team and updating the schedule as necessary, bringing it to the weekly production meetings.Shadowing editors on editorial work as necessary.Taking on responsibility for authors as arranged, with assistance from a designated managing editor.Proofreading jacket copy, catalogue copy, AIs, and divisional documents as necessary.Writing copy as required.Creating cover briefs and briefing designers, liaising between them and the team over the course of the process.Ebook editorial checks as required.Voucher proof checking.Liaising with the production team and editors, helping to ensure critical path is met. General Offer support to the Publisher and Editorial Director as necessary, as well as other members of the editorial team.Collating weekly competitor covers for editorial meeting.Cover administration and liaising with external designers as required.Raising purchase orders as necessary.Responsibility for diary management for team meetings, in particular weekly editorial and cover art meetings.Collating monthly round-up and circulating promptly.Sending out monthly email to team requesting new manuscripts which will then be forwarded to the Rights and International teams, along with collected Avon 'good news'.Sending books to authors and agents as requested.Responsibility for updating the Avon presentations – such as the biyearly rights presentation – with new jackets and info as necessary.Ensuring the Avon bookshelves are updated monthly around the building with new titles.Monthly stock checks of Avon books, ordering more in when necessary and returning surplus to stock, and ensuring that the Avon book shelves are kept neat and tidy.Ensuring we have file copies of all new books.Handling book orders and author orders on behalf of the team.Pulling together Powerpoint presentations as requested for the team.Collating and updating an author and agent master list, with updated contact details.Updating Avon's all-title spreadsheet with new books as they publish.Responsibility for organising Avon Christmas cards and author presents, ensuring that these are delivered in a timely manner.Central point of contact for event attendance (for both authors and editors), for example Harrogate Crime Festival, HC Summer Party, Digital Day, and other events as they arise.Assisting the team to ensure all authors receive celebratory presents on pub day. Knowledge, skills and experienceSignificant administrative and organisation experienceAn effective multi-tasker, with experience of coping in a pressurised environmentEffective communicator at all levelsExcellent attention to detailAdvanced MS Word, Excel, PowerpointReliable, with the ability to use own initiativePassion for commercial fictionInterested in digital publishingProactive and flexible We welcome and encourage applications from candidates who are under-represented in the creative industries. Please make sure that you state in your application that you found this role via Creative Access.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading 'Vacancy Query' plus the job title and we will aim to get back to you within 5 working days.

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