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Business Administrator

4 months ago

Stamford, Lincolnshire, United Kingdom Scout Recruiting Ltd Full time

Scout Recruiting is now looking for an experienced administrator for a Business Support role,

You will be responsible for providing administration support for the Team Manager and providing cover and general support to ensure all the needs of the business are met as well as providing additional support for the wider team as an when required.

Strong team player with a dynamic and positive attitude. Requires an organised and methodical approach to support the smooth operation of the department.

This is a full-time permanent role. Monday to Friday. Salary 27, ,000 along with non-salaried benefit.

Key Responsibilities:

  • Track and update the team schedule to ensure all team members and resources are monitored and co-ordinated to meet the need of active contracts.
  • Travel co-ordination: flights, visa applications, visitor trips, restaurant, taxi and hotel reservations to support the team.
  • Co-ordination of equipment,
  • Support the Manager, including scheduling of monthly meetings with external sales team.
  • Participation in POC and monthly reviews to support the Managers.
  • Keep up to date with relevant active jobs and chase information when needed.
  • Ad hoc administrative tasks
  • Complete required spreadsheets: including but not limited to: Travel Auth form, Travel Risk Assessment for high-risk countries, taxi log, documents to be filed correctly in Business support file.
  • Liaise and shadow Team Co-ordinator supporting as and when required.
  • Work with the outside sales team members following up on submitted offers.
  • Track and monitor PPE and Equipment to ensure compliance and calibration is up to date for safety critical equipment and PPE.
  • Track and monitor the usage of the departments truck including driver register, MOT, Servicing, routine audits/inspection of the vehicle.
  • Ensure the team have submitted timely expenses and overseas allowance forms and submit to accounts.
  • Check all team expenses have been submitted by engineers in Concur with relevant job and quote numbers to ensure job POC / costs are current.
  • Scan expenses and save copies for invoicing purposes when required.
  • Follow up on outstanding invoices where required.

Your own transport is needed tor this role and short listing starts immediately