Executive Assistant and Office Manager

3 weeks ago

Reading, Reading, United Kingdom Hays Accounts and Finance Full time

This position is multifaceted and demands flexibility and a strong commitment to delivering results in a fast-paced environment. As a crucial member of our central support team, you will oversee office management and serve as an executive assistant to the senior leadership team.

Executive Support for Leadership Team:

  • Calendar Management: Handle calendar management for the executive team.
  • Meeting Coordination: Arrange meetings, prepare agendas, collate reports, take minutes, and follow up on action items.
  • Email and Document Management: Respond to emails and handle document requests on behalf of executives.
  • Event Organisation: Coordinate various events, including annual sales kick-off meetings and staff functions.
  • Travel Arrangements: Organise travel arrangements and itineraries as needed.
  • Expense Management: Manage expense claims and maintain records of credit card receipts.

Office Management:

  • Reading Office Support: Oversee all aspects of office management, primarily supporting our Reading office. Additionally, they provide remote office administration.
  • Landlord Relationships: Maintain relationships with landlords to ensure smooth functioning of all office spaces.
  • Line Management: Supervise the office administrator.
  • Ad-Hoc Requests: Address any ad-hoc requests that arise.

Requirements:

  • Strong Organizational Skills: Demonstrated ability to handle multiple tasks and prioritise effectively in a dynamic environment with competing priorities.
  • Effective Time Management: Proficiency in organising and coordinating concurrent projects, calendars, and meetings.
  • Exceptional Interpersonal Skills: Ability to build positive working relationships with key stakeholders.
  • Communication Proficiency: Excellent written and verbal communication skills, including proficiency with office productivity tools.
  • Adaptability and Team Player: Willingness to adapt to changes and collaborate as a flexible team member.
  • Confidentiality: Ability to maintain confidentiality regarding company and employee information.

Benefits:

  • 40, ,000 per annum
  • Hybrid - 2 days in the office, 3 days at home
  • 25 days annual leave
  • Death in Service
  • Pension
  • Healthcare
  • Company Bonus (dependent on company performance)
  • Cycle to work scheme

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