Executive Officer

6 days ago

Reading, Reading, United Kingdom Triumph Consultants Ltd Full time

What's involved with this role:

Interim Executive PA/ Senior Administrator - Hybrid Working - PSR 1JP

JOB INFO:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organisation's office operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

You should have previous experience of working at a senior level, working previously for a Chief Exec or highly senior leadership within a large business.

You will have both trust and integrity, as you will have access to chief exec inbox and potentially exposure to confidential information.

Previous Governmental experience would be preferable but NOT essential can consider private sector.

Existing security clearance is not a prerequisite but will always help What you'll do:

  • Provide sophisticated calendar management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth daytoday engagements
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organisation policy
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO's needs in advance of meetings, conferences, etc
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
  • Provide event management support as requested
  • Provide hospitality to all guests and help to create a welcoming environment
  • Invest in building longlasting relationships both externally and internally
  • Other projects/duties as assigned for the overall benefit of the organisation
  • Ensure that the CEO is always in the right place, at the right time and properly briefed/equipped with the right information to deliver their role
  • Full and proactive management of the CEOs diary, appointments, travel bookings and itinerary
  • Full and proactive management of the CEO "inbox" through effective and efficient management of tasks.
  • Act as a central point of contact and main interface for the CEO; liaising with all exec (and nonexec) directors and external senior stakeholders as necessary
  • Proactively obtaining and providing timely, relevant and accurate information / reports to and from the CEO
  • Ensure highly professional relationships are built and maintained with external and internal stakeholders
  • Act as a role model displaying professionalism and exemplar behaviours to the organisation
  • Ensure that best practice is shared professionally with peers and the wider EA capability
  • Maintain and promote high personal standards in environment, safety, health, security and quality

"Essential Requirements" - Please check to ensure that your CV addresses the following items:

  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  • Your availability to work either immediately, or at short notice.
  • Qualifications and experience relevant to the job role please give full details within your CV document

Other preferable/desirable details to include on your CV, if applicable:

  • Any local authority/public sector experience
  • Any relevant qualifications held or being studied for

Job Ref:
PSR 1JP

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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