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Administrative Officer Cadets
4 months ago
SOUTH EAST RESERVE FORCES' AND CADETS' ASSOCIATION JOB DESCRIPTION
Job Title: Administrative Officer Cadets (AO)
Grade: E1
Department: Berkshire Army Cadet Force
Line Manager: Cadet Executive Officer
General Description:
Provide G1 (Staff, Policy) (Westminster online tracker) G2 (Monitoring Security Clearance) G3 (Forecasting of Inspections) G4 (Clerical Support on occasion) G8 (Assistant CEO with the management of Cadet Parent Pay) G9 (liaising closely with the Lord-Lieutenants' Office regarding lord lieutenants cadets)
Specific Responsibilities/Duties:
1. Assist the Cadet Executive Officer (CEO) in the day-to-day running of the County and be familiar with all aspects of ACF work.
2. Responsible for input into the WESTMINSTER software package of all Cadet related matters and be prepared to occasionally cover for the Administration Officer Cadet Force Adult Volunteers (CFAV) and maintenance of the Forecast of Events.
3. Responsible for managing My Parent Portal
4. Responsible for the processing of all Cadet training data and qualifications on WESTMINSTER to include the production of routine and exceptional training returns as required.
5. Responsible for routine and exceptional reports from Westminster on all Cadets' personnel.
6. Responsible for responding to requests for information regarding joining the Army Cadet Force as an Adult or Cadet and maintaining an audit trail.
7. Process for cadet applications
8. Open, sort and distribute all incoming mail.
9. Prepare all outgoing mail.
10. Act as local WESTMINSTER User Manager and assistant IT Manager in conjunction with the Administration Officer Cadet Force Adult Volunteers
11. Type, prepare and photocopy work as required by the CEO.
12. Maintain electronic and hard copy filing systems.
13. Indent for stationery. (when necessary download information and publications the Cadet Resource Centre).
14. Responsible for the organisation and documentation of Detachment Annual Inspections
15. Distribute County Part One Orders.
16. Responsible for provision and control of the Army Cadet Syllabus Star Pass Certificates.
17. Perform duties in a manner that is compatible with safe working practices and in accordance with the Chief Executive, SE RFCA's SHEF Policy.
18. Any other duty as directed by the CEO. Special Requirements (qualifications, equipment skills, etc):
19. Passes at GCSE Standard Grades and equivalent in five subjects at Grade C or above including English, or acceptable alternative academic achievements or, if aged 22 or over, relevant clerical experience.
20. Computer literate: ability to use Microsoft Office and undergo IT training as and when arranged by the Association.
21. Good telephone manner and awareness of confidentiality.
22. Able to operate all office machinery (including telephone switchboard if applicable). Other Features of the Job:
23. Attendance at Annual Camp in a civilian capacity if not as an Adult member of the ACF, is desirable.
