Project Administrator

1 month ago

Swanley, United Kingdom United Living Group Full time

United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future:

  • United Living Property Services revitalises homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods.
  • United Living Infrastructure Services delivers resilient infrastructure that is fit for the future, ensuring the stability and functionality of essential systems.
  • United Living New Homes provides much-needed build-to-rent and affordable housing solutions, addressing the housing challenges facing our communities.
  • GBC connects people through fixed-line and mobile infrastructure, ensuring seamless communication and access to information. GBC plays a crucial role in enabling communities to thrive in today's digital age.

Our mission is to be the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure to create a more sustainable and inclusive society.

Job Description

Purpose

To provide the day to day administration support to the project team in support of the business plan.

Specific Responsibilities

  • Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
  • Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
  • Undertake and complete a range of administration tasks to support the site office/team.
  • Provide a comprehensive administration service to all projects/offices/department as required.
  • Create and format documents in Word, Total Mobile and Excel for presentation or reporting purposes as required.
  • Manage the survey function on Total Mobile during the pre-works period, highlighting potential issues in good time.
  • To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
  • To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
  • To liaise with clients to resolve problems/issues at earliest opportunity.
  • Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
  • Compile and produce project specific Health and Safety Files and O & M manuals as required.
  • Keep up to date, property notes on Total Mobile to ensure latest information is available to the project team.
  • Assist in the production of site literature.
  • Provide support as required to members of the Division.
  • Maintain the Divisional Archiving system in accordance with company procedures. Undertake the archiving of completed documents as required.
  • Maintain office systems and databases including site files, health and safety files and associated documentation in line with company procedures.
  • Ensure the registering, issuing, scanning and filing documents is accurate and timely.
  • General office duties.
  • Typing, scanning and filing as required.
  • Any other duties as assigned.

Criteria

  • Maths and English – A-C GCSE or equivalent
  • UK Drivers licence and/or willingness to travel to various work sites possibly within the same working day
  • Knowledge of IT skills particularly Microsoft Office, and a desire to extend knowledge on software packages further.
  • Resilient under pressure and understand the need for discretion and respect in a public facing role
  • Confident to manage difficult situations
  • Good communicator, well organised with good time management skills.
  • Well organised with good time management skills.
  • Strong written and oral communication skills
  • Previous experience in a similar administration role

Additional Information

If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation

As a business United Living prefer to hire directly and we will be in touch with our PSL Agencies if we require support. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable.

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