Senior Coordinator Workplace and IT, UK

4 weeks ago

London, United Kingdom The Knot Worldwide Full time

WHAT WE DO MATTERS:

Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class products, services and content to take celebration planning from inspiration to action. We are one of the most trusted global wedding Vendor Marketplaces, our mobile apps are top-ranked, our features are premier and our magazine is a go-to on the newsstand.


ABOUT THE ROLE AND OUR TEAM:

The Senior Coordinator Workplace and IT Coordinator position is a service-oriented individual and responsible for delivering an exceptional client experience to both our external and internal teams. You will play a key strategic role in aiding in the support of hybrid work, managing all office vendor relationships, operational projects and basic front line IT support. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and is deeply passionate about providing high quality administrative support.

This role is considered essential and required to be in our London office 5 days a week, travelling to Galway on occasion, quarterly and as needed, supporting our UK and Ireland teams.

The individual will be a highly organised and personable HR/IT professional, able to diagnose, report and/or resolve workplace issues quickly. This position willand preferably have IT experience or qualifications (e.g IT Help Desk Technician, troubleshooting basic conference room or laptop equipment, act as a liaison between the office and virtual internal IT support) and able to manage multiple internal stakeholders, events and competing priorities.


RESPONSIBILITIES:

Include but not limited to:

  • Problem-solving, actively determining the best way to resolve problems.
  • Good communicator, being patient and near the other employees. Manage any employee questions brought to your attention
  • Actively reach out to vendors for competitive pricing and negotiating to ensure we keep within budget
  • Ensure the office is being cleaned and maintained, managing cleaning contracts and conversations with employees to ensure everyone is doing their part
  • Manage projects to adequate office to new requirements.
  • Keep inventory and reorder supplies for Ireland and London office
  • Assists with vendor management alongside Manager, Workplace (who sits in Spain) and our HR partners on site. Escalate requests to manager when needed
  • Support engagement events and lead the social committee.
  • General Support HR policy and HR programs, initiatives, and solutions
  • Create and distribute new starter communication letters and weekly newsletter
  • Provide basic, front line IT support to the office including but not limited to: ensuring conference rooms are in good working order, ipads are functioning correctly, basic troubleshooting.
  • Be the onsite IT POC for meeting and event support
  • Collaborate with IT to organise and equipment for new starters, retrieval of equipment from terminated employees and organise replacement laptops when needed
  • Diagnose and troubleshoot technical issues, including account setup and office network configuration.
  • Creates New Hire swag bags, name tags, orientation schedules, ID badges and Candidate Interview Folders
  • Management of the access cards for offices + pull access card data for monthly ESG reporting
  • Manages Guest ID badges that are checked out each day and ensures they’re accounted for or deactivated at close of business each day
  • General administrative and coordination support Initial point of contact for all office-related enquiries including liaison with building manager, Landlord and TKWW’s Workplace team
  • Manage inbound/outbound post
  • Competent health and safety person for the office (training will be provided)
  • Maintain health and safety policies and help with compliance and observance
  • Analyse, organise and report all data needed for ESG (training will be provided).
  • Organise office, storage and desk moves
  • Support the team with ad hoc administration


SUCCESSFUL CANDIDATES HAVE:

  • Are able and willing to work in the office. This person will be considered an essential employee and therefore must be in office 5 days a week.
  • Are fantastic ambassadors and have impeccable customer service.
  • 3-5 years of Workplace and/or HR related experience, 2 years of office support and /or IT related experience.
  • Have knowledge of Word, Excel, PowerPoint, Google Calendar, and G-Suite
  • Basic troubleshooting of IT issues and google meet conference room equipment
  • Thrive in a multi-tasked, fast paced environment
  • Are strong communicators and able to articulate ideas in an organised concise manner with strong written and verbal skills
  • Have the desire to innovate, identify problems and find creative solutions
  • Are enthusiastic with the ability to thrive in an atmosphere of constant change
  • Have the ability to work independently, be resourceful and find solutions but also knows when to escalate problems that may arise
  • Have Strong organisational skills
  • Uphold vendor contracts and keep them accountable to SLAs.
  • Prior office administration experience required
  • Knowledge of GDPR legislation
  • Professional telephone manner
  • Ability to maintain strict confidentiality
  • Ability to prioritise effectively
  • Positive attitude and are reliable and dependable
  • Knowledge of health and safety would be an advantage


BENEFITS:

  • 25 days of holiday + bank holiday
  • Pension Scheme
  • Life insurance
  • Medical expenses covered
  • Access to a laptop and mobile phone as a work tool
  • Birthday day off
  • On demand mental health assistance
  • Referral program

  • Senior Coordinator Workplace and IT, UK

    1 week ago

    London, United Kingdom The Knot Worldwide Full time

    WHAT WE DO MATTERS:Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class...

  • Senior Coordinator Workplace and IT, UK

    1 week ago

    London, United Kingdom The Knot Worldwide Full time

    Job DescriptionWHAT WE DO MATTERS:Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class products, services and content to take celebration planning from inspiration to action. We are one of the most...

  • Senior Coordinator Workplace and IT, UK

    4 weeks ago

    London, United Kingdom The Knot Worldwide Full time

    WHAT WE DO MATTERS:Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class products, services and content to take celebration planning from inspiration to action. We are one of the most trusted global...

  • Senior Coordinator Workplace and IT, UK

    2 days ago

    London, United Kingdom The Knot Worldwide Full time

    WHAT WE DO MATTERS:Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class...

  • Senior Coordinator Workplace and IT, UK

    3 weeks ago

    London, United Kingdom The Knot Worldwide Full time

    WHAT WE DO MATTERS: Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class products, services and content to take celebration planning from inspiration to action. We are one of the most trusted global...

  • Senior Coordinator Workplace and IT, UK

    21 hours ago

    London, United Kingdom The Knot Worldwide Full time

    Job Description WHAT WE DO MATTERS: Here at The Knot Worldwide, we believe in doing work that matters. In 16+ countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, The Bash, The Bump, and more) provide best-in-class products, services and content to take celebration planning from inspiration to action. We are one of the...

  • Senior Workplace Coordinator

    4 weeks ago

    London, United Kingdom The Knot Worldwide Full time

    **ABOUT THE ROLE AND OUR TEAM**: The Workplace Senior Coordinator position is a service-oriented individual and responsible for delivering an exceptional client experience to both our external and internal teams. You will play a key strategic role in aiding our return to office plan in addition to managing all office vendor relationships and operational...

  • Sr. Workplace

    4 weeks ago

    London, United Kingdom The Knot Worldwide Full time

    **ABOUT THE ROLE AND OUR TEAM**: **_This person will be considered an essential employee and therefore must be in office 5 days a week. _** The Senior Workplace and IT Coordinator position is a service-oriented individual and responsible for delivering an exceptional client experience to both our external and internal teams. You will play a key strategic...

  • Workplace Coordinator

    3 weeks ago

    London, United Kingdom Portico Full time

    Company Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...

  • Workplace Coordinator

    4 weeks ago

    London, United Kingdom Avison Young Full time

    Job Title Workplace Coordinator Business Unit Workplace, Arts & Culture Location Helaba, 3 Noble Street, London, EC2V Reports To Senior Facilities Manager Overall purpose of job As we move into a new era of ‘work life’, the workplace experience is everything. With effective hybrid working a key objective, the concept of the workplace becoming an...

  • Technical Coordinator

    4 weeks ago

    London, United Kingdom Gensler Full time

    Your Role Gensler’s London Studio is seeking a Senior Technical Coordinator to join our Workplace Studios. You will be a Revit genius who will be responsible for initiating the technical solutions to best meet the client and design briefs. You will be experienced in handling the technical process, with excellent communication and team relationship skills,...

  • Workplace Coordinator

    4 weeks ago

    London, United Kingdom Portico Full time

    **Company Description** Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...

  • Workplace Coordinator

    1 month ago

    London, United Kingdom Portico Full time

    Company Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...

  • Workplace Experience Coordinator

    4 weeks ago

    London, United Kingdom Apleona Full time

    **Workplace Experience Coordinator** **Location - London, **SE1 7ND** **Hours - Monday - Friday, 08:00am to 17:00pm** Company Benefits: - 22 days holiday plus BH - Employee discounts via Perkbox - Dental Insurance - Cycle to work - Access to a virtual GP and access to a health & wellbeing app - Training & Development Are you dedicated to delivering...

  • Workplace Coordinator

    1 month ago

    London, United Kingdom Portico Full time

    Job DescriptionPortico is delighted to announce that we are currently recruiting for a Workplace Coordinator, on 12 month fixed term contract for our team based at a world renown bank in the city.Although they will be joining a team of 50 across the banks London campus, they will be part of a smaller team on site. The Workplace Coordinators are responsible...

  • Workplace Coordinator

    1 month ago

    London, United Kingdom ISS Facility Services Full time

    **Workplace Coordinator** **London** Competitive salary with excellent benefits - please contact the recruitment team for this information although we don’t advertise our salaries, you won’t be disappointed! As Workplace Coordinator, you will be responsible for delivering the customer workplace experience as the main ‘go to’ person, owning the...

  • Technical Coordinator

    4 weeks ago

    London, United Kingdom Gensler Full time

    Your Role Gensler’s London Studio is seeking a Senior Technical Coordinator to join our Workplace Studios. You will be a Revit genius who will be responsible for initiating the technical solutions to best meet the client and design briefs. You will be experienced in handling the technical process, with excellent communication and team relationship...

  • Workplace Coordinator

    4 weeks ago

    London, United Kingdom Handle Recruitment Ltd Full time

    **Sector**: office support - **Type**: hybrid - **Contact**: Annalise Hoskins - **Duration**: 6 months - **Start Date**: ASAP - **Expiry Date**: 18 April 2024 - **Job Ref**: BBBH109511 We are actively seeking an experienced Workplace Coordinator to join an Entertainment company on a 6-month temporary basis. In this role, you will play a crucial part in the...

  • Workplace Experience Coordinator, Emea

    1 month ago

    London, United Kingdom FloQast Full time

    Do you have Office/Facilities Coordination experience and are looking for a way into HR? Or, do you have HR Coordination experience and are willing to take on a hybrid office management role in a fast moving, energetic tech company? If so, then read on! The Workplace Experience Coordinator will aid in Company growth by managing the daily operations of the...

  • Workplace Coordinator

    1 month ago

    London, United Kingdom Portico Full time

    Company Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...